Top Office Manager Jobs in Montreal

Manage a co-founder’s calendar, meetings, travel, expenses, and sensitive information while establishing and running the Montreal office. Responsibilities include coordinating vendors, supplies, maintenance, visitors, events, onboarding, team activities, and cross-office operations. The role requires building practical processes from the ground up, supporting workplace programs, and ensuring the office operates smoothly in a fast-moving startup environment.

Provide 50/50 business and personal administrative support to the CEO. Responsibilities include managing schedules, travel, meetings, appointments, errands, bookings, events, office operations, service providers, local arrangements, and ad hoc assignments. The role requires discretion, organization, independent ownership, flexibility, and strong knowledge of Montreal.

Manage daily office operations across Montreal and support offices in Ottawa, Toronto, and Calgary. Responsibilities include administrative support, facilities and IT inventory, office security and access, vendor relationships, purchasing, business travel, workplace events, visitor reception, and bid-document preparation. The role requires strong organization, multitasking, communication, Microsoft Office proficiency, and fluency in French and English.

Manages daily office operations, including reception, visitor support, supplies and inventory, shared-space readiness, vendor coordination, travel booking, event expense tracking, storage organization, and new-hire equipment setup. The role serves as a welcoming first point of contact and requires strong organization, communication, initiative, reliability, bilingual French-English proficiency, and on-site availability in Montreal.

Manage day-to-day facility and office operations for the Laguna Niguel site, including vendor and landlord relationships, supplies and procurement, onboarding support, facilities maintenance and calibration tracking, basic IT and office moves, customer order processing, and reporting site metrics to senior management. Acts as first point of contact and backup for Customer Solutions, improving processes and ensuring invoices and payments are handled timely.