Top Executive Assistant Jobs in Montreal

Supports Dropbox’s Chief Business Officer through complex calendar management, domestic and international travel coordination, meeting preparation, executive communications, events, expenses, action tracking, and cross-functional follow-through. The role requires proactive judgment, discretion, strong organization, risk escalation, and close partnership with the Chief of Staff and executive administration community in a fast-changing environment.

Supports three Area Vice Presidents by managing complex calendars, multi-leg travel, expenses, staff meetings, executive communications, team events, and strategic administrative projects. The role requires proactive prioritization, discretion, polished communication, and the ability to anticipate and resolve shifting executive needs in a fast-paced Sales organization. This is a remote position based in Canada.

Supports the CEO, Chief of Staff, and executive team through calendar and meeting coordination, travel arrangements, communications, expense management, document and presentation preparation, board and strategic meeting logistics, confidential records management, office administration, vendor coordination, and special projects. The role is fully office-based, requires occasional availability outside normal hours, and requires fluency in French and English.

Manage a co-founder’s calendar, meetings, travel, expenses, and sensitive information while establishing and running the Montreal office. Responsibilities include coordinating vendors, supplies, maintenance, visitors, events, onboarding, team activities, and cross-office operations. The role requires building practical processes from the ground up, supporting workplace programs, and ensuring the office operates smoothly in a fast-moving startup environment.

Supports the Executive Vice President and leadership teams by managing calendars, meetings, travel, expenses, communications, onboarding, confidential information, and administrative follow-up. Coordinates stakeholders, prepares agendas and executive presentations, tracks priorities and action items, supports projects, and facilitates internal and external relationships. The role requires bilingual French and English communication, strong organization, discretion, Microsoft Office expertise, and comfort using AI tools and expense platforms.

Provides high-level administrative support to leadership by managing complex calendars, meetings, agendas, correspondence, presentations, events, travel, expenses, invoices, budgets, and onboarding logistics. The role also coordinates management committees, supports employee technology access, tracks follow-up actions, and improves administrative processes. Strong organization, discretion, initiative, collaboration, French fluency, intermediate English, Microsoft Office proficiency, and at least five years of relevant experience are required.

Serve as the CEO’s executive assistant and developing Chief of Staff. Manage complex calendars, inboxes, travel, personal operations, expenses, vendors, and confidential communications. Convert ideas into projects, track accountability, support meetings and partnerships, and build SOPs and workflows using project-management and AI tools. The role requires high ownership, discretion, excellent writing, advanced international travel planning, and the ability to manage both business and personal priorities.

Provides proactive administrative and operational support to two Vice Presidents, including calendar and travel management, communications, meeting coordination, governance support, document preparation, onboarding, organizational updates, and confidential workforce information maintenance. The role also supports special projects, improves administrative processes, coordinates stakeholders, and mentors administrative colleagues while using Microsoft 365 and AI tools to improve efficiency.

Supports senior People executives by managing complex calendars, meetings, travel, expenses, confidential information, presentations, reports, and executive communications. Coordinates leadership events and follow-up actions, improves administrative workflows with digital tools, and proactively resolves scheduling and organizational issues. The role requires fluent French and English, strong Microsoft 365 skills, discretion, adaptability, and experience supporting leaders in a fast-paced global corporate environment.

Provide comprehensive professional and personal support to the President and CEO, including calendar and correspondence management, meeting coordination, travel planning, event registration, expense administration, supplier coordination, and relationship management. The role requires discretion, strong organization, bilingual French-English communication, executive presence, autonomy, and proficiency with Microsoft 365.

Provides executive and department-level administrative support, including calendar and event coordination, budget and expense tracking, communications, travel arrangements, records management, supply inventory, staffing schedules, training coordination, and vendor liaison activities. The role also supports strategic initiatives, analyzes information, monitors operational processes, mentors junior assistants, and ensures compliance with business controls and risk-management standards.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.

Support two go-to-market executives by managing complex calendars, meetings, travel, expenses, documentation, leadership events, and administrative follow-ups. Anticipate executive needs, coordinate across HR, Finance, Marketing, and Sales Operations, and track action items from customer and executive engagements. The role requires discretion, sound judgment, strong organization, and the ability to manage priorities across regions and time zones.

Provide comprehensive administrative and executive support to three or more senior leaders, including a C-suite executive. Manage complex calendars, meetings, travel, expenses, communications, events, confidential information, and stakeholder coordination. Anticipate priorities, resolve scheduling and administrative issues, prepare meeting materials, support leadership forums, improve workflows, and collaborate with the broader administrative team in a fast-paced remote-first environment.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Provide high-touch operational, travel, personal, and administrative support to the CEO. Manage complex domestic and international itineraries, visas, transportation, accommodations, meals, events, and last-minute changes. Travel frequently with the CEO, coordinate with family and the Office of the CEO, anticipate needs, communicate with vendors and internal teams, and reconcile expenses accurately through Ramp and other finance tools. The role requires discretion, responsiveness, strong judgment, and frequent in-office presence in San Francisco.

Provide high-level administrative and organizational support to executives, including calendar management, meeting coordination, travel planning, expense reporting, document preparation, stakeholder communication, confidential file management, and office activities. The role requires strong bilingual French-English communication, discretion, initiative, organization, and the ability to manage changing priorities in a fast-paced environment.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Support two C-suite executives by managing complex calendars, inboxes, travel, meeting logistics, briefing materials, expenses, procurement, and confidential communications. The role also supports Montreal office operations, including events, conference equipment, visitor systems, and guest reception. Success requires strong organization, initiative, discretion, communication in English and French, technical proficiency, and a service-oriented approach. This position is on-site in Montreal four days per week.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level administrative support to consultants: manage complex calendars, schedule meetings, coordinate detailed travel and expenses, maintain global database and person records, prepare confidential correspondence and client/candidate deliverables, assist with billing/invoicing, event support, and other ad-hoc administrative tasks while liaising with executives and stakeholders.

Provide high-level administrative and project support to Advisory partners: manage calendars, travel, meetings, reports, expense reports, client coordination, draft talking points, track project status and revenues, and serve as partner representative while anticipating needs and maintaining confidentiality.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.