Top Executive Assistant Jobs in Montreal

Supports the CEO, Chief of Staff, and executive team through calendar and travel coordination, confidential communications, expense management, meeting preparation, presentations, minutes, events, special projects, office supplies, and vendor coordination. The role requires daily office presence, bilingual English and French communication, discretion, and availability outside normal hours when needed.

Provides comprehensive administrative and workplace support to multiple executives, including calendar and travel management, expense processing, onboarding and offboarding coordination, meeting and event support, confidential communications, reporting, and ad hoc tasks. The role requires independent judgment, strong organization, discretion, multitasking, and collaboration. The Executive Assistant may train colleagues, serve as a subject matter expert, provide coverage for other assistants, and help maintain professional, efficient team operations.

Supports multiple executives in a creative agency by managing calendars, emails, calls, meetings, travel, confidential information, expenses, timesheets, documents, agendas, minutes, and special projects. The role also assists with partners’ personal administrative tasks and supports business development, management tools, and organizational initiatives. Fluency in French and English, strong organization, adaptability, discretion, and comfort with Macs and office software are required.

Support two C-suite executives by managing complex calendars, inboxes, travel, meeting logistics, briefing materials, expenses, procurement, and confidential communications. The role also supports Montreal office operations, including events, conference equipment, visitor systems, and guest reception. Success requires strong organization, initiative, discretion, communication in English and French, technical proficiency, and a service-oriented approach. This position is on-site in Montreal four days per week.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level administrative support to consultants: manage complex calendars, schedule meetings, coordinate detailed travel and expenses, maintain global database and person records, prepare confidential correspondence and client/candidate deliverables, assist with billing/invoicing, event support, and other ad-hoc administrative tasks while liaising with executives and stakeholders.

Provide bilingual (EN/FR) executive support to VPs, translate strategy into action plans, manage calendars and communications, improve processes across Sales/Accounting/AR/Customer Success, maintain dashboards and data integrity, coordinate cross-functional and partner activities, and support customer onboarding and international expansion.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provide high-level administrative and project support to Advisory partners: manage calendars, travel, meetings, reports, expense reports, client coordination, draft talking points, track project status and revenues, and serve as partner representative while anticipating needs and maintaining confidentiality.

Provide high-level administrative support to Canadian ELIP leadership: manage executive calendars, coordinate travel and expenses, organize events and meetings, process invoices and purchase orders, and support projects such as donations and sponsorships. Act as a trusted partner, ensuring smooth day-to-day operations and on-site support as needed in a primarily on-site role based in Saint-Jean-sur-Richelieu.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level administrative support to business and office leadership, manage calendars, travel, and expense reports, oversee office support workflow, ensure quality control of documents, resolve administrative problems, support projects, and train/assist other administrative staff to maintain operational continuity and client satisfaction.

Provide high-level administrative, operational and strategic support to senior Capital Markets executives: manage complex calendars and travel, prepare presentations and reports, coordinate events, track budgets and expenses, maintain information systems, support office operations and compliance, mentor junior administrative staff, and drive continuous improvement of administrative processes.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.

Soutien direct à la Présidente et au comité de gestion : gestion d'agenda, réunions, déplacements et logistique; préparation et suivi de documents, communications et dossiers transversaux; maintien de la confidentialité et amélioration des processus administratifs.

Provide strategic executive support to the President and leadership team by managing calendars, coordinating leadership and Board governance, producing executive presentations and performance dashboards, tracking strategic initiatives, and ensuring rigorous follow-up on decisions and deliverables. Serve as a trusted liaison, translate complex data into clear reports, and maintain confidentiality while driving operational cadence.

Provide high-level administrative and operational support to executive and senior leadership: manage complex calendars and inboxes, coordinate meetings, travel, and board materials, maintain confidential records, publish internal communications via SharePoint, and partner with HR on employee engagement and events. Improve processes using Microsoft 365 and AI tools.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-level administrative support to the CEO and CTO: manage calendars and inboxes, prepare meeting briefs and slide materials, coordinate travel and expenses, liaise with internal and external stakeholders, and run ad-hoc research and operational projects to keep the company running smoothly.

Provide high-level administrative support to the Associate Chief of Staff, Executive Assistant and People & Corporate Development team: manage complex calendars, travel, meetings, expense processing, contact databases, event planning, stakeholder liaison, and backup EA duties while ensuring accuracy, discretion and timely follow-up.

Provides executive, leadership, marketing, procurement, invoice, travel, and office administration support. Responsibilities include managing calendars and leadership meetings, coordinating travel and events, preparing promotional and regulatory documentation, supporting brand activation teams, managing vendors and purchase orders, processing invoices, maintaining inventories, and coordinating with Finance, Sales, Operations, external suppliers, and agencies. The role requires strong organization, bilingual English-French communication, attention to detail, and proficiency with business systems.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.