Top Executive Assistant Jobs in Montreal

Provide high-touch operational support to the founders: manage calendars, travel, onboarding, HR workflows, NYC office operations, event coordination, meeting materials, triage communications, and ad hoc projects to keep the company running smoothly.

Provide high-level administrative and project support to Advisory partners: manage calendars, travel, meetings, reports, expense reports, client coordination, draft talking points, track project status and revenues, and serve as partner representative while anticipating needs and maintaining confidentiality.

Provide high-level executive support to the EVP and VP of HR: manage complex calendars, coordinate meetings and Board interactions, prepare presentations and briefing materials, track action items, reconcile departmental budgets and expenses, maintain confidential records, and improve People & Corporate Affairs workflows.

The Executive Assistant provides administrative support during the absence of other EAs, managing schedules, travel, expenses, and communication for consultants, while maintaining a high level of organization and flexibility.

The Executive Assistant will manage schedules, coordinate logistics for meetings and travel, and provide administrative support to senior management. Bilingualism in French and English is required, along with ten years of relevant experience.

Provide high-level administrative support to HR Vice Presidents and management: manage calendars, emails, meetings, events, budgets, onboarding/offboarding, document preparation, expense tracking, and participate in HR projects while maintaining confidentiality and collaboration in a hybrid work environment.

The Executive Assistant supports the Senior Manager in customer service operations, managing schedules, communications, travel arrangements, and providing administrative support while ensuring confidentiality of sensitive information.

Provide high-level administrative support to executive leadership, managing calendars, travel, communications, reports, meetings, confidential files, and projects. Coordinate internal communication, events, and follow-ups; assist with basic social media tasks and office administration to keep executive operations running smoothly.

Provide high-quality administrative and client-facing support to a commercial real estate advisor: manage Outlook email and calendar, plan travel and meetings, prepare expense reports, handle calls and correspondence, improve workflows, and perform other assigned administrative tasks.

Provide strategic executive support to the President and leadership team by managing calendars, coordinating leadership and Board governance, producing executive presentations and performance dashboards, tracking strategic initiatives, and ensuring rigorous follow-up on decisions and deliverables. Serve as a trusted liaison, translate complex data into clear reports, and maintain confidentiality while driving operational cadence.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide executive and administrative support to the Vice-President and leadership team: manage calendars, travel and expenses, organize documents and meetings, prepare presentations and dashboards, track approvals and budgets, support internal communications, draft/translate/proofread executive documents, and recommend process improvements.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide high-level administrative, organizational, and logistical support to the Office of the President and CFO. Manage correspondence, schedules, travel, expense reports, executive documents, meeting logistics, OneDrive filing, and CEO external commitments. Support communications (CEO recognition protocol, quarterly report, LinkedIn inbox) and collaborate on strategic initiatives and finance team tasks to ensure timely deliverables and smooth executive operations.

Strategic EA to the CHRO managing calendar and communications, preparing Board and HR committee materials, coordinating travel and meetings, resolving AP/invoice issues, tracking budgets, supporting confidential compensation workflows, structuring HR data, and enabling HR leadership across functions while modeling company culture.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

Support the CEO and a ten-person FileMaker development team by managing work orders, time tracking, IT/security monitoring, onboarding/offboarding, marketing campaigns, and internal documentation. Maintain Hubstaff and FileMaker alignment, administer device security tools, coordinate maintenance/outage communications, and own recurring operational processes to ensure accuracy and reliability.

Provide high-level administrative support to the Canada Region Leader: manage schedule and email, organize travel and expenses, prepare and review PowerPoint and business reports, coordinate events and offsites, process invoices and purchase orders, and support ad hoc projects and initiatives.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.

Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

Provide high-level administrative support to executives (calendar, travel, meetings), create and coordinate marketing materials and campaigns, manage and optimize HubSpot CRM (data, segmentation, automation), analyze campaign metrics, and support ad-hoc projects. Improve workflows to streamline marketing and sales operations.