OFFICE COORDINATOR

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few   

• In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1

• A hybrid work model that truly balances work and personal life

• Opportunities for learning, training and development, and much more... 

Explore the BDC Way in our Culture Book

**Please note that this role requires bilingualism in both French and English, spoken and written.**

POSITION OVERVIEW

The Business Performance & Effectiveness (BPE) Team is seeking an Office Coordinator to provide operational, administrative, and coordination support to a national, cross-functional team.

Reporting to the VP, Business Performance & Effectiveness, the Office Coordinator plays a key role in ensuring the smooth day-to-day functioning of the team. The successful candidate will demonstrate strong organizational judgment, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment. As BPE supports enterprise-wide planning, performance management, and continuous improvement initiatives, this role serves as an important point of coordination across multiple lines of business.

CHALLENGES TO BE MET

• Coordinate and support team communications, including announcements, newsletters, national calls, workshops, conferences, and intranet updates; assist with presentation development and translation coordination as required.

• Provide comprehensive administrative and office coordination support, including calendar coordination, access requests, IT and office service requests, travel arrangements, expenses, procurement, and general office requirements.

• Support onboarding activities for new team members, including coordination of logistics, system access, documentation, and welcome materials.

• Prepare agendas, attend selected meetings, take minutes, and track follow-up actions to support timely delivery of commitments.

• Assist with the preparation and coordination of materials for senior leadership, including presentations, reports, and briefing documents.

• Support team-led initiatives and projects by coordinating timelines, maintaining documentation, and assisting with presentation and communication materials.

• Manage and maintain departmental documentation, files, and databases (e.g., SharePoint sites), ensuring information is current, accessible, and well organized.

• Process confidential and sensitive information with a high level of discretion and professionalism.

• Monitor competing priorities, respond proactively to requests, and follow tasks through to completion—often within tight timelines.

• Act as a collaborative partner to the leadership team and a key liaison with other administrative and coordination roles across the organization.

• Provide administrative support related to people processes, such as recognition initiatives, training coordination, engagement activities, and internal workforce reporting, as required.

WHAT WE ARE LOOKING FOR

• College diploma in Office Administration, Business Administration, or a related field

• Minimum 5 years of experience in an office coordination, administrative, or business support role, ideally within a large or regulated organization

• Experience in a financial institution or understanding of banking/financing operations is a strong asset

• Demonstrated ability to manage multiple priorities with strong organizational and coordination skills

• Excellent interpersonal skills with the ability to build effective relationships with internal stakeholders

• Exceptional attention to detail and ability to perform under pressure in a fast-paced environment

• Strong written and verbal communication skills in both official languages (English and French)

• Comfort and knowledge in leveraging AI tools to automate tasks where possible and act as a champion of leveraging copilot in the team and broader organization

• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Experience using travel and expense platforms (e.g., Concur)

• High level of professionalism, discretion, and respect for confidentiality

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [email protected].

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.