Office Coordinator

Making a career change is a big decision.

Why consider Aptos?

Become a part of a team that is passionate about creating and delivering cutting-edge solutions for retailers worldwide. At our company, we’re dedicated to supporting your career aspirations and helping you exceed your goals. You’ll benefit from industry-leading training, global development opportunities, and the chance to collaborate within a diverse culture across our offices in nine countries. Our inclusive culture reflects our purpose: to make a difference for every colleague, every client, every day.
As a leading provider of Unified Commerce solutions for retail, our technology empowers top retail brands by optimizing product management, promotions, merchandising, and store operations. With the global shift toward our cloud-native, microservices architecture, opportunities for career growth have never been more exciting. Today, more than 100,000 retail stores in fashion, grocery, footwear, general merchandise, discount, and sporting goods rely on our solutions to generate nearly $2 trillion in annual revenue.
We hope you’ll join us in driving innovation and delivering impactful solutions as we continue leading the Unified Commerce revolution.

Office Coordinator

Position Overview

The Office Coordinator ensures the smooth, organized, and professional operation of the office while providing comprehensive administrative and operational support across the organization. This role serves as the primary point of contact for general office inquiries and supports colleagues by maintaining an efficient and welcoming workplace environment.

In addition, the Office Coordinator provides backup support to the Finance team through data entry and document processing, assists with planning and executing office events, and contributes to fostering a positive, well‑functioning workplace for all employees.

Role & Responsibilities:

• Maintain a clean, organized, and functional office environment.
• Manage office supply inventory, purchasing, and vendor relationships.
• Coordinate the receipt, distribution, scanning, and logging of mail.
• Manage incoming and outgoing shipments, including preparation, tracking, and courier coordination.
• Act as the key contact for facilities‑related issues, coordinating with service providers.
• Oversee facility invoices and support approval workflows.
• Serve as the point person for office renovations, construction projects, and/or relocations.
• Provide scheduling assistance for executives.
• Support office-wide communications and event logistics.
• Support onboarding activities such as workspace setup and access coordination.

Qualifications:

• High school diploma, or certificate in Office Administration, Business Administration, or related field is an asset.
• 1–3 years of experience in similar role.
• Proficiency in MS Office.
• Strong organizational skills and ability to prioritize tasks.
• Excellent communication and interpersonal skills.
• Detail‑oriented.
• Ability to work independently and be a self-starter.
• High discretion with confidential information.

Additional Skills

• Experience with executive scheduling is an asset.
• Experience coordinating contractors or office moves preferred.
• Experience with purchasing or expense systems is a plus.

This is a part-time position and the pay range is up $26,000. Starting salary may vary based on a number of factors including, but not limited to, the position being offered, location, education, training, and/or experience.

We offer a competitive total rewards package including a base salary determined based on the role, experience, skill set, and location. For those in eligible roles, discretionary incentive compensation may be awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility.                                                                             

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. By submitting an application for this job, you acknowledge that any personal data or personally identifiable information that you provide to us will be processed in accordance with our Candidate Privacy Notice.

Submit your resume today!

Learn about Aptos' Global Culture