Recruitment & Human Resources Coordinator

Hey you! 👋 Are you passionate about recruitment, love connecting with people, and have a knack for staying organized so nothing falls through the cracks? Can you juggle multiple priorities while keeping a positive attitude and a sharp eye for detail?

We’d love to meet you!

We’re looking for a Recruitment & Human Resources Administrator to join our Human Resources team. In this role, you’ll take ownership of the full recruitment cycle for our English and French speaking regions while supporting a variety of HR activities that directly impact the experience of our candidates and employees.

If you enjoy finding the right person for the right role just as much as making sure everything runs smoothly behind the scenes, you might be exactly who we’re looking for! 

Your mission!

Reporting to the Vice President of Human Resources, you’ll play a key role in recruitment and HR operations. More specifically, you’ll:

• Manage the full recruitment cycle for for English and French speaking positions across Ternyo and its divisions, including but not limited to coordination with hiring managers, preparing and posting jobs, screening call, interviews, background and reference checks, negotiations, and closing the roles.
• Develop and maintain talent pipelines to anticipate hiring needs and help reduce turnaround time;
• Prepare weekly recruitment reports and other required follow-ups;
• Contribute to our employer branding initiatives, including career fairs and other recruitment activities;
• Administer onboarding process for new hires, including preparing materials, shipping welcome kits, scheduling training sessions and following up on tasks in Dayforce;
• Organize professional photo sessions for employees and coordinate with external vendors;
• Manage our annual corporate apparel initiative;
• Coordinate the administrative steps related to employee offboarding, including documentation and the return of company equipment;
• Maintain HR records in Egnyte, prepare and issue various documents, and carry out general HR administrative tasks;
• Manage HR inbox and ensure appropriate follow-ups;
• Manage employee event announcements and posts in Dayforce;
• Support the Social Committee with event planning and logistics;
• Identify opportunities to improve the candidate and employee experience, recommend ideas and help bring them to life;
• Jump in on special projects and lend a hand to the team whenever needed. After all, no two days in HR are ever quite the same!

What’s in your bag? 🎒

• A bachelor’s degree in Human Resources or a related field is preferred;
• At least 3 years of experience in HR administration and full cycle recruitment for engineering and non-technical positions;
• Experience using an applicant tracking system, ideally Dayforce, as well as LinkedIn Recruiter;
• Self-driven, strong organizational skills and excellent attention to detail;
• Must be bilingual (French and English);
• Excellent communication and negotiation skills;
• A genuine commitment to delivering a great candidate and employee experience;
• The ability to juggle multiple tasks, priorities and deadlines at once;
• A high level of discretion and respect for confidentiality;

But above all, we’re not just looking for someone who checks all the boxes. We’re looking for someone who is proactive, resourceful, organized and people-focused, who enjoys working as part of a team, taking initiative and making a real difference in the experience of our candidates and employees.

Your perks:

• A hybrid work arrangement with four days in the office and one day working remotely;
• A fun work environment that is inclusive and people-centric;
• Competitive benefits, including health, dental and vision care, psychological support, an Employee and Family Assistance Program, telemedicine, wellness and work-from-home allowances, several paid days off, including your birthday, employee events and activities, and much more;

Sound like you? If recruitment is your thing, organization is one of your strengths, and you’re excited about creating a candidate and employee experience that stands out, we want to meet you!