Senior Administrative Assistant

Senior Administrative Assistant

The Future Runs on Bitfarms 

As demand for AI and high-performance computing (HPC) accelerates, Bitfarms is building the infrastructure to meet the moment. Our U.S. expansion and global operations are laying the foundation for scalable, energy-optimized compute designed to support next generation workloads and long-term growth. 

Who We Are 
Bitfarms (NASDAQ/TSX: BITF) is a global energy and compute infrastructure company that develops, owns, and operates high-performance data centers.  

With data centers across North and South America, we manage every stage of development from securing energy, producing power, and designing facilities to running world-class operations. This vertically integrated approach allows us to innovate faster, operate more efficiently, and deliver infrastructure that can scale with the future of compute. 

Why Join Us 
At Bitfarms, voted a Great Place to Work, you will be part of a team shaping the next generation of digital infrastructure. We are at the intersection of energy and technology, two industries undergoing massive transformation. Here, your work will have real impact, powering advanced workloads that are driving AI, machine learning, and the digital economy forward. 

We value people who are curious, collaborative, and committed to building solutions that last. With offices in New York City, Pittsburgh, Montreal, and Buenos Aires, and operations across the Americas, Bitfarms offers the chance to grow your career while helping power AI and shape the future of high-performance computing. 

What You Can Expect at Bitfarms 

• A fast-moving environment where innovation and execution go hand in hand 

• Opportunities to work on cutting-edge projects in HPC, AI, and energy infrastructure 

• A collaborative, cross-border team that thrives on solving complex challenges 

• A commitment to efficiency, operational excellence, and long-term value creation 

Bitfarms is more than a workplace. It is where people come together to power the future.  

Interested? This is a great opportunity to work for a young and dynamic company!

We are currently looking for an Office Manager to join our team

What  you can expect in this role:

The Office Manager is responsible for ensuring the smooth, professional, and efficient day-to-day operations within one or more corporate offices. This role supports employees, leadership, and executive teams (SVP and EVP level) by managing office logistics, coordinating meetings and events, providing administrative and executive support, supporting onboarding, and ensuring a welcoming, well-organized, and functional workplace. 

This position requires a skilled, resourceful professional who applies experience, judgment, and initiative across a wide range of administrative and executive support tasks. The role operates with a high degree of autonomy, adapts established processes, and collaborates closely with all teams, including senior leadership.  Advanced French (Brossard only) and English are required to effectively support a bilingual work environment.

More specifically, here are some of the key responsibilities:

Office Management 

• Manage the daily operations of the office to ensure a clean, organized, and professional environment at all times. 
• Oversee meeting spaces, including setup, reset, and coordination of cleaning or maintenance as needed. 
• Liaise with building contacts for services such as cleaning, repairs, amenity rentals, mail, and deliveries. 
• Manage office supplies and vendor orders, including plants, decor, snacks, coffee, and catering.
• Organize daily lunch orders, special catering, and social or wellness activities.
• Welcome visitors and support general reception responsibilities. 
• Manage office-related costs and streamline processes while ensuring budget compliance. 

Meeting & Agenda Coordination 

• Manage office meeting calendars and conference room scheduling.
• Coordinate logistics for internal and external meetings, including room setup, catering, and materials.   
• Support SVP, EVP, and C-level meetings by ensuring preparation, coordination, and smooth execution.  

Onboarding & People Support 

• Provide direct administrative and executive support to SVP and EVP teams, including calendar management, meeting coordination, follow-ups, and document preparation.
• Manage multiple priorities and sensitive requests with discretion, professionalism, and efficiency.
• Assist with the preparation of presentations, reports, internal communications, and executive materials. 

 Administration / Administration 

• Manage ad hoc administrative tasks supporting multiple leaders and their teams with reports, letters, and documentation. 
• Manage company-branded materials, clothing, and gifts in close collaboration with Marketing.
• Support communications related to office operations, events, or other relevant matters. 

Here's the profile we're looking for:

Education & Professional Background 

• 3-5 years of experience as an Administrative Assistant or Office Manager in a corporate environment. 

• Demonstrated ability to work independently, maintain confidentiality and discretion, manage multiple priorities, and exercise sound judgment. 

• Experience supporting senior leaders. 

• Strong organizational, communication, and problem-solving skills. 

• Proficiency with standard office and scheduling tools (Microsoft Office, Slack, outlook agenda management or similar). 

• Vocational training, certification, or ongoing professional qualification is an asset. 

Preferred profile 

• Resourceful, detail-oriented, and execution-focused 

• Discreet and trusted with sensitive information 

• Proactive and solution-oriented 

• Comfortable in a fast-paced, executive-facing environment 

• Takes pride in creating a well-run, welcoming office 

• Financial accountability is primarily related to cost awareness and proactive expense management within the office or assigned projects. 

• Accountable for the quality, accuracy, and timeliness of own deliverables. 

More details:

• Full-time, permanent.
• Monday to Friday, 4 days onsite, 1 WFH.

This job doesn't align with your experience?  No problem, we're always looking for amazing talent, so please go to the connect button and apply for future openings. We'll be sure to send you an alert when the time comes.