Office Coordinator

MaintainX is on a mission to transform how frontline teams manage work. We’re growing fast, and as we continue to expand our footprint, we’re looking for an enthusiastic, organized, and proactive Office Coordinator to support our Montreal office.

This role is onsite in our office in Downtown Montreal.

We recently completed a $150 million Series D funding round, bringing our total funding to $254 million and valuing the company at $2.5 billion.

As the heartbeat of our workspace, you’ll ensure our office runs smoothly, is stocked and welcoming, and feels like home for our team. You'll be the go-to person for all things onsite—from office supplies and events to onboarding support and space management. This is an onsite role based in Montreal and will report directly to our Office Manager.

• Manage daily office operations and maintain a clean, organized, and stocked space
• Take ownership of lunch orders, grocery restocks, and office supply management
• Coordinate mail, deliveries, and vendor communications
• Own inventory and ordering of US team swag and baby onesies (yes, really!)
• Partner with the onsite team to coordinate maintenance, repairs, and general upkeep
• Co-chair Montreal Social Club —creating and organizing fun, engaging events that bring our local team together
• Provide onsite support for special team weeks and other departments as necessary
• Provide support to other departments and remote offices as needed
• Support onboarding and offboarding logistics—welcome desk setup, NDA coordination, access, and more
• Manage visitor check-ins, desk assignments and workspace access needs
• Ensure the working space feels personal, professional, and aligned with our culture

• A proactive problem-solver who notices what needs doing—and gets it done
• Excited to find opportunities to improve how the office runs and take ownership without waiting to be asked
• Someone who genuinely loves planning events and creating great experiences for others
• Detail-oriented and naturally organized, you love systems, checklists, and follow-through
• Personable and upbeat, you know how to make a space feel inviting
• Comfortable working independently, but collaborative and communicative with remote teammates
• Tech-savvy and familiar with tools like Google Workspace etc. (bonus points for experience with Robin)

What’s in it for you:

• Competitive salary and meaningful equity opportunities.
• Healthcare, dental, and vision coverage.
• RRSP enrolment program.
• Take what you need PTO.
• A Work Culture where:
• You’ll work alongside folks across the globe that reflect the MaintainX values, Smart Humble Optimist.
• We believe in meritocracy, where ideas and effort are publicly celebrated.

About us:

Our mission is to deliver one platform for maintenance, repair & operations teams to keep the physical world running. We believe the greatest asset in any organization is the people. That’s why we built an intuitive, mobile-first solution to help boost productivity and collaboration across teams and locations.

MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.