Office Coordinator

With more than C$16 billion AUM and offices in Montreal, Toronto and New York, Novacap is a leading North American private equity firm with a long-standing track record of partnering with entrepreneurs and management teams to build market-leading businesses. The firm invests exclusively through four buyout strategies: Industrials, Financial Services, Digital Infrastructure, and Technologies, each with dedicated fund capital and clearly defined investment criteria. Each strategy is sector-led and thesis-driven, combining deep operating and investment expertise with an active ownership mindset to support growth, transformation, and long-term value creation.

What you will do

Reporting to the Director, Facilities, the Office Coordinator ensures the efficient and professional management of our Brossard office. This role is essential to maintaining a welcoming and well-organized work environment for both employees and visitors.

Office management and building relations

• Ensure that workspaces project a professional and welcoming image to investors and external visitors.
• Manage elevator and parking access for employees and visitors.
• Work with the Director, Facilities to assist external vendors during office repairs and maintenance work.

Kitchen and conference room management

• Organize and oversee meal and snack orders for daily needs and internal events.
• Ensure kitchen equipment (dishwasher, water dispenser) is in good working order and that coffee, tea and snacks are continuously stocked.
• Maintain adequate inventory levels to avoid any shortage of kitchen and office supplies.
• Prepare conference rooms ahead of every internal and external meeting: coffee makers stocked, water available and spotless cleanliness.
• Restore rooms to order after meetings and report any equipment breakage.

What you will bring

Your skills, knowledge and experience are what set you apart.

• Prior experience in office management or a similar role.
• Sharp organizational skills and consistent attention to detail.
• Effective communication, both spoken and written, with internal teams and vendors.
• Initiative and proactivity in identifying and resolving issues.
• Ability to perform minor manual repair or maintenance work.
• Availability to work on-site from 7:30 a.m. to 4:00 p.m., five days a week.
• Availability to contribute to occasional internal events, as needed.
• Fluency in French and English, both spoken and written, is required given our cross-border activities and our colleagues across Canada and the United States.

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