Coordinates assigned consumer-environment projects from order entry through completion, managing schedules, production coordination, shipping, inventory, documentation, customer communication, cost proposals, and ERP updates. Supports project managers, maintains customer accounts, coordinates manufacturing and installations, and ensures timely issue resolution and delivery. May mentor junior project coordinators.
idX Corporation, the preeminent designer & manufacturer of consumer environments, offers a comprehensive, streamlined solution to managing programs from concept through completion. idX has an unparalleled combination of capabilities and advantages on a global scale that truly differentiates us in the marketplace.
Job Summary
The Senior Project Coordinator will coordinate and organize activities surrounding the project cycle while generating cost savings related to assigned projects. Through direct customer contact the Senior Project Coordinator is accountable and responsible for managing assigned projects from initial customer requests through completion.
Travel Required: up to 25% (must reside in Southern California)
Principle Duties and Responsibilities
- Coordinate and organize activities surrounding the project cycle
- Monitor each project from order entry to completion
- Ensure that identified issues are reacted to in a timely manner
- Partner with all functions, especially production, to organize and support critical aspects to meet customer delivery dates
- Support the Project Management team through, Capturing/Interpreting/Inputting/Maintaining Sales Orders; Input/Participation at production meetings; Maintaining/Updating all project information through ERP system; Ship Schedules; Project/Product expediting; Monitoring/Maintaining critical project/program timelines; and Coordinating shipments and deliveries
- Management of: order entry data, manufacturing and shipping documentation
- Develop competencies and technical skills focusing on design, detail, quality and engineering of our products
- Maintain and manage individual project schedules through: assistance in coordinating manufacturing, shipping, and installation
- Provide shipping instructions as required, including customer shipping specifications
- Provide customer service, sales support and backup to Project Management
- Complete individual store quantity take offs (multi store roll out programs)
- Maintain and update running inventory reports for team and customer and distribute as required
- Develop cost proposals for final review by project team
- Upload and organize various field reports and other information on internal or external web-based sites
- Assist in managing finished goods inventory related to assigned customer(s)
- Provide customer service and day-to-day maintenance on small accounts/programs, with limited follow up from the Project Manager
- May be required to mentor/train junior level Project Coordination associates in areas such as: Project fundamentals, Customer Advocacy, ERP knowledge and day-to-day requirements of projects
Qualifications
- 7+ years working in an administrative/project coordination capacity, preferably in the consumer environments industry
- Must have a proven ability to create and maintain spreadsheets utilizing MS Office Programs such as Work and Excel
- An understanding of ERP fundamentals is preferred
- Experience in wood and/or metal manufacturing in an asset
- Architectural/Interior Design technical knowledge expertise is preferred
- Must be able to work independently while multi-tasking
- Ability to express oneself professionally utilizing both verbal and written communications
- Organizational skills and a team player mentality is critical
- Unparalleled Customer Service Focus
- Proven ability working on multi-million-dollar accounts as a lead administrator/coordinator
Hourly Pay Range: $30.00-35.00 per hour, dependent on experience*
*pay range may be adjusted depending on cost of living
Bonus/Incentive Pay:
A discretionary annual bonus based on Company and business unit performance may also be provided.
Benefits currently offered to our employees:
- Medical insurance
- Health savings account with company contribution
- Dental insurance
- Vision insurance
- Basic and voluntary life insurance
- Disability insurance
- 401(k) plan with company match
- Paid vacation and holidays
- Stock purchase program with employee discount
- Educational reimbursement
- Wellness programs and challenges
- Other supplemental benefit
The Company is an Equal Opportunity Employer.
Similar Jobs
Cloud • Security • Software • Cybersecurity • Automation
Conduct advanced application security research across GitLab’s DevSecOps and AI-powered platforms. Identify and exploit novel, systemic, and chained vulnerabilities; develop proof-of-concept exploits, testing methodologies, and research automation; assess AI attack vectors and open-source dependencies; drive remediation and security improvements; advise engineering teams, contribute to roadmaps, mentor researchers, and share findings with the security community.
Top Skills:
Duo Agent PlatformGitlabGitlab DuoGoPythonRubyRustTypescript
Cloud • Security • Software • Cybersecurity • Automation
Conducts advanced application security research across GitLab’s DevSecOps and AI-powered platforms. Responsibilities include discovering and exploiting systemic vulnerabilities, penetration testing, developing proof-of-concept exploits, researching AI and agentic security threats, building automated research tooling, coordinating remediation, mentoring security professionals, and communicating findings to engineering and security communities.
Top Skills:
Ai FrameworksDevsecopsDuo Agent PlatformGitlabGitlab Duo ChatGoPythonRubyRustTypescript
Automotive • Professional Services • Software • Consulting • Energy • Chemical • Renewable Energy
Design and coordinate electrical systems for commercial, industrial, laboratory, and technical facilities from concept through construction. Lead Revit/BIM-based design, coordinate external engineering firms and vendors, review documentation, support budgeting and commissioning, and maintain design intent. Provide expertise in power distribution, lighting, low-voltage systems, equipment integration, safety compliance, facility troubleshooting, and energy-efficient building systems.
Top Skills:
AutocadBimBluebeamBuilding Automation Systems (Bas)Electrical EquipmentFire Alarm SystemsHvac ControlsLighting SystemsLow-Voltage SystemsMs ProjectNecNfpaOshaPower Distribution SystemsRevit
What you need to know about the Montreal Tech Scene
With roots dating back to 1642, Montreal is often recognized for its French-inspired architecture and cobblestone streets lined with traditional shops and cafés. But what truly sets the city apart is how it blends its rich tradition with a modern edge, reflected in its evolving skyline and fast-growing tech industry. According to economic promotion agency Montréal International, the city ranks among the top in North America to invest in artificial intelligence, making it le spot idéal for job seekers who want the best of both worlds.
Key Facts About Montreal Tech
- Number of Tech Workers: 255,000+ (2024, Tourisme Montréal)
- Major Tech Employers: SAP, Google, Microsoft, Cisco
- Key Industries: Artificial intelligence, machine learning, cybersecurity, cloud computing, web development
- Funding Landscape: $1.47 billion in venture capital funding in 2024 (BetaKit)
- Notable Investors: CIBC Innovation Banking, BDC Capital, Investissement Québec, Fonds de solidarité FTQ
- Research Centers and Universities: McGill University, Université de Montréal, Concordia University, Mila Quebec, ÉTS Montréal
