Executive Assistant

At Fiera Capital

We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:

• Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.
• Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career.
• Your Rewards & Recognition: We deeply value our people and their contributions and that’s reflected in our competitive compensation and benefits packages and our collaborative culture.
• Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees’ wellbeing.

What we are looking for:

We are looking for a key resource in achieving the objectives of our Global Chief Financial officer, Lucas Pontillo, and his leadership team. The successful candidate will have administrative management, business support, and general communications responsibilities as well as overseeing the day-to-day administrative responsibilities of the Finances department. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative. Bound by absolute confidentiality, this trustworthy person will need to understand business needs quickly and adapt to various contexts involving diverse stakeholders. If you are ambitious and want to work with a leader renowned for his impact on his teams and colleagues, this position is ideal for you!

Your responsibilities:

• Provide high-quality administrative and operational support to the Global Chief Financial Officer and his leadership team;

• Screen, write and coordinate inbound and outbound communications and act as the primary contact to the CFO;

• Act as a trusted support resource and coordinate all activities required to meet the demands of ongoing priorities, including agenda management;

• Coordinate meetings, write reports, and keep agendas and priorities up to date;

• Utilize PowerPoint to create visually appealing presentations, with an artistic flair;

• Coordinate business travel for leadership team as needed;

• Contribute to the efficiency of deliverables by coordinating all logistics and by proposing innovative ways to use administrative support technology (SharePoint, Share Drive, collaboration tools, and others);

• Approval of all department invoices;

• Liaise with internal stakeholders such as IT and HR for employee related matters (e.g. onboarding new employees);

• Perform any other tasks related to the nature of your duties.

Must have requirements to be successful in this role:

• Post secondary education in administrative studies, office management or any other relevant field;

• Prior experience in a similar executive assistant position;

• Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery;

• Being highly autonomous and having considerable initiative and a keen sense of versatility;

• Strong sense of responsibility and pride in a job well done;

• Excellent ability to understand issues, problem-solve and be highly adaptable;

• Strong business acumen and ability to work in a fast-paced, multi-tasking environment;

• Excellent communication skills, a high level of professional discipline, and a reputation for being diplomatic;

• Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions;

• Mastery of the Office Suite (Excel, Word, PowerPoint, and Outlook) tools and the technological tools in administrative support;

• Bilingual in English and French an asset.

• This position requires being in the office 5 days a week.

#LI-Hybrid

For all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world. 

Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.

All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant’s accessibility needs due to disability.

Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.

Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.

We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.