EXECUTIVE ASSISTANT - BDC Capital

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few   

• In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1

• A hybrid work model that truly balances work and personal life

• Opportunities for learning, training and development, and much more... 

Explore the BDC Way in our Culture Book

**Please note that this role requires bilingualism in both French and English, spoken and written.**

POSITION OVERVIEW

BDC is seeking an Executive Assistant to support our Executive Vice President, BDC Capital. The ideal candidate is creative and enjoys working in a stimulating, mission-driven, results-oriented, and diversity-focused environment. They demonstrate sound judgment in a variety of situations, possess strong written and verbal communication, coordination, and organizational skills, and are able to maintain a realistic balance among multiple priorities.

You will be successful in this role if:

• You enjoy supporting an executive leadership team
• You enjoy following up on administrative tasks
• You are comfortable managing a wide variety of activities
• You are discreet and diplomatic by nature

CHALLENGES TO BE MET

• Support the EVP as well as the teams reporting to the EVP, with various administrative tasks, including:
  • managing multiple calendars,
  • supporting the onboarding of new employees,
  • submitting requests related to access rights and IT services,
  • managing supplies, travel arrangements, and mail.
• Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.).
• Prepare meeting agendas and ensure follow-up on action items stemming from EVP leadership meetings, finance leadership meetings, Board meeting and any other management meetings deemed relevant.
• Prepare executive presentations, and other communications in support of leadership meetings, strategic initiatives and external engagements.  
• Anticipate the EVP’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement.
• Ensure thorough follow-up on invoice processing and expense account management.
• Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines.
• Act as a liaison to facilitate smooth communication between the team and internal departments.
• Actively participate in SMC-related requests and collaborate with fellow Executive Assistants.
• Develop and maintain relationships with external partners to ensure information coordination and support various projects.
• Handle various confidential information, such as reports, documentation, and correspondence.
• Lead or participate in various projects in line with the Business. 
• Perform any other duties related to the nature of the position.

WHAT WE ARE LOOKING FOR

• College diploma in in Office Administration, Business Administration or a related field
• Minimum of 5 years’ experience in an executive administrative support role
• Experience in the financial services industry and knowledge of BDC operations is a strong asset
• Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
• Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
• Exceptional attention to detail and ability to perform under pressure
• Demonstrated ability to thrive in a high-velocity executive environment.
• Excellent verbal and written communication skills in both official languages (French and English)
• Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
• Comfort and knowledge in leveraging AI tools to automate tasks where possible and act as a champion of leveraging copilot in the team and broader organization
• Experience using travel and expense platforms (e.g., Concur)
• High level of professionalism, discretion, and respect for confidentiality

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [email protected].

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.