Administrative Assistant

At Fiera Capital

We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:

• Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.
• Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career.
• Your Rewards & Recognition: We deeply value our people and their contributions and that’s reflected in our competitive compensation and benefits packages and our collaborative culture.
• Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees’ wellbeing.

What we are looking for:
We are seeking a highly organized and proactive Administrative Assistant to support the Canadian Regional Leadership team. This role is critical in enabling the day-to-day effectiveness of senior leaders by ensuring seamless coordination of administrative, operational, and communication activities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with shifting priorities. This individual exercises sound judgment, demonstrates discretion, and is comfortable interacting with a wide range of stakeholders.

Your responsibilities:

• Provide high-quality administrative and operational support to three senior regional leaders  

• Manage complex calendars, including scheduling, prioritization, and conflict resolution across multiple stakeholders  

• Coordinate end-to-end travel arrangements, including itineraries, logistics, and real-time adjustments  

• Manage expense submissions and ensure timely and accurate reporting  

• Support inbox and communication management, including drafting responses, prioritizing requests, and escalating where appropriate  

• Act as a point of contact for internal and external stakeholders, ensuring clear and professional communication  

• Coordinate meetings and events, including scheduling, logistics, agenda preparation, and materials distribution  

• Compile, format, and distribute presentations, memos, and reports, ensuring accuracy, consistency, and version control  

• Track follow-ups and action items to support timely execution of key initiatives  

• Review, process, and track invoices and expenses; support basic budget tracking  

• Maintain organized digital files and leverage tools such as Teams and SharePoint to ensure efficient document management  

• Identify opportunities to improve administrative processes and enhance team efficiency  

Must have requirements to be successful in this role:

• Bilingual in English and French is a requirement;

• Post secondary education in administrative studies, office management or any other relevant field;

• Prior experience in a similar administrative assistant position;

• Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery;

• Being highly autonomous and having considerable initiative and a keen sense of versatility;

• Strong sense of responsibility and pride in a job well done;

• Excellent ability to understand issues, problem-solve and be highly adaptable;

• Strong eye for business and ability to work in a fast-paced, multi-tasking environment;

• Excellent communication skills, a high level of professional discipline, and a reputation for being diplomatic;

• Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions;

• Mastery of the Office Suite (Excel, Word, PowerPoint, and Outlook) tools and the technological tools in administrative support.

Additional Information:

• Fiera Capital adheres to a hybrid working environment with 4 days in-office per week.

• The salary range for this position is $70,000 to $85,000. This role is also be eligible for additional compensation, including bonuses and employee benefits. This salary range is for Ontario.

• Position Opening Reason : New position. 

#LI-Hybrid

For all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world. 

Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.

All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant’s accessibility needs due to disability.

Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.

Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.

We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.