Adjoint(e) de direction, Vice-présidence, Relations avec les investisseurs, durabilité et affaires publiques

Job Description

We are looking for a bilingual Executive Assistant
to support the Vice President of Investor Relations, Sustainability, and Public Affairs, along with their close collaborators, in their administrative tasks. This is a fantastic career opportunity filled with challenges at one of Canada’s largest financial groups.

Are you known for your reliability, thoroughness, commitment, and discretion in delivering high-quality work? Do you stand out for your administrative and organizational skills and your ability to manage multiple priorities? Are you an excellent communicator, both written and verbal, with a strong sense of autonomy? If this sounds like you, join a professional, dedicated, and excellence-focused team.

Reporting directly to the Vice President of Investor Relations, Sustainability, and Public Affairs, as an Executive Assistant, you will be responsible for:

• Acting as the central point of contact for the administrative needs of the Vice President’s office, including calendar management, travel arrangements, email management, expense reports, and invoice payments.
• Organizing various meetings and events, particularly with senior management and financial market stakeholders such as investors, analysts, and bankers.
• Supporting the preparation and organization of documents needed for conferences and meetings.
• Drafting, reviewing, and editing executive-level documents and presentations.
• Anticipating needs and developing tools to enhance the efficiency of the Vice Presidency.
• Collaborating closely with other Executive Assistants within the organization and coordinating shared files.
• Working closely with the Investor Relations Technician on shared projects, such as preparing quarterly disclosures and distributing press releases.
• Managing team communications and surveys.
• Handling various administrative responsibilities and special assignments as needed.

Don’t wait any longer! This position is for you.

Profile sought:

• College diploma (DEC) in office technology, business administration, or university studies.
• Five (5) years of relevant experience as an Executive Assistant.
• Strong organizational skills, with the ability to manage and prioritize multiple tasks seamlessly and with exceptional attention to detail.
• Excellent communication skills, both spoken and written, in French (intermediate/advanced level),and English due to frequent interactions with English- and French-speaking colleagues or partners across Canada on a daily basis.
  Intermediate/advanced level in English is required as the person will need to develop marketing strategies, target, position, and define product differentiators with various departments on a weekly basis.
• Highly organized, proactive, and meticulous, with the ability to anticipate needs/challenges and respond accordingly, even in ambiguous situations.
• Team spirit and ingenuity, with the ability to work highly effectively both independently and collaboratively.
• Proven ability to handle confidential information with discretion, manage competing demands, and deliver the highest level of customer service and responsiveness.
• Demonstrated capacity to achieve high performance standards and meet deadlines in a fast-paced environment.
• Forward-thinking mindset, with the ability to seize opportunities and propose solutions.
• Strong proficiency with Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and a willingness to learn new technologies.

Apply now at iA Financial Group and become part of a highly reputable organization!

Location(s)Quebec, Quebec

Other Possible Location(s)Montreal, Quebec
Company

iA Financial Group

Posting End Date2025-02-24

Company Overview

iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

Our Commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.