Workplace Experience (Onsite – San Francisco)

Brain Co. is building the infrastructure that turns advanced AI research into real-world impact. We work at the frontier of productionizing AI for complex, high-stakes environments—particularly in government and regulated industries where manual workflows still dominate.

Our mission is to make AI systems reliable, scalable, and dependable in the real world. That means going beyond demos and models to build robust platforms that support complex workflows, human-in-the-loop processes, and production-grade reliability at scale.

We’re looking for a hands-on, highly organized Workplace Specialist to own the day-to-day operations of our San Francisco office and help scale our physical footprint as we grow. This role blends workplace operations, employee experience, and real estate support — ideal for someone who enjoys creating an intentional, well-run office and fostering a positive onsite culture.

You’ll be responsible for keeping the office running smoothly, supporting employees day-to-day, managing vendors and budgets, and partnering with leadership on team and office growth. You’ll also play a key role in shaping office culture through events, gatherings, and shared experiences.

Office & Workplace Operations

• Own daily office operations to ensure a welcoming, functional, and well-stocked workplace

• Manage meal programs, kitchen inventory, office supplies, and overall office organization

• Partner with IT/AV teams to support onsite technology, conference rooms, and equipment needs

• Serve as the primary point of contact for office-related requests and issues

• Help shape and maintain a positive, efficient employee onsite experience

Office Culture & Events

• Act as a steward of office culture and employee experience in our SF office

• Plan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrations

• Support company events, offsites, and in-office programming

• Create an office environment that encourages connection, collaboration, and a strong sense of community

Vendor & Budget Management

• Source, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.)

• Track and manage workplace and event budgets, invoices, and expenses

• Identify opportunities to improve efficiency and reduce costs without sacrificing experience

Facilities & Real Estate Support

• Support office growth initiatives, including researching new office spaces and coordinating moves

• Assist with lease management, renewals, and landlord communication

• Coordinate office moves, build-outs, and transitions with internal teams and external partners

• Maintain documentation related to leases, floor plans, and facilities agreements

• 4+ years of experience in workplace management, office management, facilities, or a similar role

• Experience supporting real estate activities such as office searches, lease management, or office moves

• Strong organizational and project management skills with the ability to manage multiple priorities

• Comfort managing budgets, vendors, and contracts

• Excellent communication skills with a people-first, service-oriented mindset

• Tech-savvy and comfortable partnering with IT/AV teams

• Ability to be onsite daily in our San Francisco office

• Experience in a startup or high-growth environment

• Experience planning employee events or managing workplace programming

• High ownership and visibility in a growing company

• Opportunity to shape both office operations and culture as the company scales

• Collaborative, fast-paced startup environment

• A role that blends operations, people experience, and real estate strategy