Staff Scheduling Coordinator

Your New Company!
At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them.  No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you're a recent college graduate or seeking your next career opportunity, it's time to discover your future at Altasciences.

We are better together and together We Are Altasciences.

About The Role
The Staff Scheduling Coordinator works closely with clinical operations and the training team to coordinate staffing and timely communication regarding scheduling needs.

What You'll Do Here

• Review study protocols and develop scheduling plans aligned with clinical trial activities requirements.

• Ensure that all scheduling plans are reviewed, approved, and updated as needed

• Track staff availability and assign personnel appropriately based on workload, capacity, and skill set.

• Proactively identify planning or scheduling constraints and resolve issues or escalate them to management when necessary.

• Maintain a continuous line of communication with clinical operations teams on the progression of clinical trial scheduling.

• Collaborate with training teams to schedule trainees with trainers on clinical activity tasks.

• Provide accurate and timely clinical trial staffing schedules to clinical operations teams.

• Communicate with placement agencies, to arrange scheduling for contract employees.

• Complete and maintain required training based on role and organizational standards

• Perform tasks when required.

What You'll Need to Succeed

• High School Diploma required.

• Minimum of 6 months of related experience in administration and/or Data Entry

• Able to work with the Microsoft suite

• Strong computer literacy

• Bilingual proficiency in French and English required

• Strong organizational and time-management skills

• Customer service focused

• Able to work in a fast-paced environment and manage competing priorities

• Flexible

• Well developed interpersonal skills are required

• Ability to develop strong trusting relationships in order to gain support and achieve results.

• Must be available Monday to Friday from 12pm to 8pm

• Must be flexible in working hours

• Must be available on call one (1) weekend out of six (6).

Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Staff Scheduling Coordinator including, but not limited to, for the following reasons:

• The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies. 

What we offer here:

• Full time regular position.

• 37.5 hours a week.

• 50% remote – 50% from our Montreal Site (1200 Beaumont). For the first few months of training, you must be available to work full-time at the office.

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences’ Benefits Package Includes:

• Health/Dental/Vision Insurance Plans

• RRSP with Employer Match

• Paid Vacation and Holidays

• Paid Sick and Bereavement Leave

• Employee Assistance & Telehealth Programs

Altasciences’ Incentive Programs Include:

• Training & Development Programs

• Employee Referral Bonus Program

• Annual Performance Reviews

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MOVING IN UNISON TO DELIVER A BIG IMPACT WITH A PERSONAL TOUCH

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request. Join us at Altasciences!