Specialist, Payroll

Job descriptions may display in multiple languages based on your language selection.

• Starting Salary: $60,000

• Immediate, Open position

The Payroll Specialist plays an essential role in the accurate and timely processing of Canadian and/or US payrolls. This position is responsible for managing regular payroll cycles, processing employee changes such as hires and terminations, and resolving routine payroll issues. Working closely with HR and Finance, this role ensures that payroll operations run smoothly and in compliance with all relevant legislation and internal standards.

Your Responsibilities

Payroll Processing

• Prepare and process end-to-end payroll cycles (weekly, bi-weekly, and semi-monthly) for assigned employee groups, accurately and timely.

• Review and enter payroll inputs, including hours worked, leaves, deductions, and earnings adjustments.

• Ensure payroll deadlines are met, and calculations are accurate.

• Audit timesheets and resolve discrepancies before payroll submission.

Employee Changes

• Process employee lifecycle transactions in the payroll system including hires, terminations, promotions, and compensation updates.

• Maintain accurate employee payroll records in compliance with organizational policies and legal requirements.

• Coordinate with HR to ensure employee data is consistent across systems.

Issue Resolution & Support

• Respond to standard payroll-related inquiries from divisional HR teams via our internal ticketing program (M42).

• Troubleshoot and resolve routine payroll issues related to pay, tax withholdings, deductions, and benefits.

• Escalate complex or unresolved issues to senior payroll specialists, payroll leads/supervisors.

Compliance & Documentation

• Ensure payroll processes follow relevant federal/provincial/state laws and company policies.

• Complete payroll audits and year-end tax reporting (e.g., T4s, W-2s).

• Support reconciliation of payroll accounts and remittances to third parties.

Qualifications

• 2–5 years of experience processing Canadian and/or US payroll.

• Strong working knowledge of payroll fundamentals, legislation, and statutory deductions.

• Experience with HRIS or payroll systems is an asset.

• PCP certification or FPC in progress or completed is preferred.

• Basic understanding of accounting and payroll reconciliation processes.

Skills & Competencies

• High attention to detail with a strong commitment to accuracy and compliance.

• Excellent organizational and time-management skills to meet strict deadlines.

• Strong communication and interpersonal skills.

• Ability to handle sensitive and confidential information with discretion.

• Proficiency in Microsoft Excel and general comfort with data entry and audit tasks.

What we offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

In addition, we offer you the following site benefits:

An overview of our benefits will be discussed during the recruitment process. 

Awareness. Unity. Empowerment. 

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire based on experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law. 

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.