Source to Receipt Specialist

Goal of function:

• Active processing of operational and transactional purchase process (Source to Receipt Operations Process)
• Processing of upcoming procurement transactions in accordance to actual valid legal requirements, SOP’s, company policies and further guidelines.

Main Tasks:

Procurement Operations

• Purchasing of products and services
  • Management of purchase requests.
  • Verification of purchase requests for appropriate approvals, pricing, quantities, descriptions, and process and ensures correctness.
  • Conversation of purchase request / Order placement and complete order processing.
  • Review open PR-reports on a weekly basis to ensure timely conversion to PO.
  • Contact vendors to follow-up on existing orders to determine status of delivery dates, quantities and method of shipment.
  • Verification of order confirmation.
  • Verification of contract fulfilment via contract partner.
  • Communicate all critical delivery delays/issues with the appropriate clinic/plant and Category Manager (if applicable).
  • Support AP SSC (shared service centre) by following up with requestors for missing GRs and clarifying invoice issues with vendors as needed.
  • Assist in the resolution of payment issues helping to address vendor name and address, price and quantity discrepancies with invoices and POs.
  • Follow up with vendors to ensure credit memos are received from supplier when products are returned or scrapped.
  • Research and review open PO-reports on a weekly basis to ensure accuracy of reports and to determine if materials are overdue.
  • Assist in facilitating purchase order changes as needed for shortages, price and terms adjustment.
  • Escalate issues to supervisor/manager for resolution, as deemed necessary.

Execution of administrative activities related to purchasing

• Execution of internal/ external correspondence.
• Maintain vendor relations through direct personal contact, phone, or written correspondence.
• Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state and federal laws and regulations.