Recruiting Coordinator

Brain Co. is an applied AI startup co-founded by Jared Kushner and Elad Gil, and backed by leading Silicon Valley builders including Patrick Collison and Andrej Karpathy.
We are building AI applications for the world’s most important institutions, delivering impact on real-world problems across governments, healthcare systems, and critical industries.
Our progress so far:

• Automated construction permitting for a sovereign government → 80% faster, unlocking $375M+ in value

• Optimized supply chains for a leading global energy company → 30% lower cost, 99% reliability, preventing $100M+ in losses

• Streamlined hospital patient care across national health systems → 40% better outcomes, 80% less admin work

Company momentum:

• Raised a $55M Series A from leading investors

• Built a team of 70+ AI experts from Tesla, Google DeepMind, NVIDIA, and Databricks

At Brain Co., we focus on applying frontier AI to real institutional challenges, working alongside governments, healthcare systems, and critical industries to modernize how essential services operate.
We are looking for leaders who want to help bring new technology into institutions that impact millions of people.

We’re looking for a contract Recruiting Coordinator to support our fast moving hiring efforts. This role will be instrumental in ensuring a seamless candidate experience and keeping our recruiting operations organized and efficient. You’ll partner closely with recruiters, interviewers, and hiring managers to schedule interviews, maintain systems, and create a white-glove experience from first touch to in person on-sites.

This is a hands on, detail oriented role perfect for someone who thrives in a fast-paced environment, loves logistics, and enjoys making the hiring process feel personal, organized, and professional. This is a contract position with potential for full-time based on performance and our business needs.

• 1+ years of experience in recruiting coordination, executive support, or operations

• Highly organized and detail-oriented. You thrive in the details and don’t let things slip

• Exceptional communicator; clear, kind, and confident in writing and over Zoom

• Experience with tools like Ashby, Google Calendar, Slack, and Notion

• Comfortable working independently and juggling multiple priorities

• Able to work in person from our San Francisco HQ

• Interview Coordination: Schedule candidate interviews across time zones, manage logistics, and ensure all parties are prepped and aligned

• Candidate Experience: Be the main point of contact for candidates throughout the process. Answer questions, provide updates, and make the experience smooth and welcoming

• ATS/ System Maintenance: Keep our ATS (Ashby) updated and clean. Manage candidate records, interview plans, and internal notes

• Operational and Sourcing Support: Help streamline recruiting processes, support sourcing projects, and jump in on ad hoc recruiting tasks as needed

Pay Range: $33.00 - $38.00 USD (Hourly)