Proposal and Contract Manager / Gestionnaire des propositions et contrats (Canada)

The Proposal and Contract Manager manages all phases of the proposal development process in response to requests for proposals (RFP) from Innovaderm’s clients, as well as all contractual aspects of a project lifecycle

More specifically, the Proposal and Contract Manager Programming must: 

• Lead the request for proposal (RFP) response activities in all stages, including RFP launch meetings, RFI responses and internal requests for CRO, vendor, and clinical fees.
• Analyze assigned opportunities based on the information received from the business development (BD) group, the synopsis, RFP documentation and in-house data. Based on analysis, prepares initial timelines, assumptions and estimates and obtains final and/or pending information necessary for completing the proposal response.
• Prepare the financial estimate of the proposal using the budgeting tool and seeks input on estimated hours from subject matter experts within the CRO group. Responsible for the finalization of the proposal budget, timelines, and scope. Responsible for completing Sponsor-specific bid grid when required.
• Prepare and finalize assigned proposal documents and consult with the broader BD team for strategy and content. Responsible for gathering the required information from contributors to include in the proposal document and for finished product.
• Prepare Start-up agreements (SUA) upon project award.
• Prepare Full scope work orders (FSWO) and estimates based on protocol and final scope. Obtains final timelines, assumptions/scope, hours, passthrough costs and clinical fees from the project team.
• Prepare out of scope estimates throughout the project lifecycle based on estimated hours and fees from the project team and prepare change orders (CO) when necessary.
• Propose improvements on the proposal and contract processes and the budgeting tools used.
• Produce high-caliber, well-structured finished written products from a variety of source inputs.
• Produce submission-ready proposals and agreements.
• Provide status to leadership on the timeliness, progress, quality, and any major issues or risks for all active assignments.
• Maintain proposal and contract status in Customer Relationship Management (CRM) database

Education

• B.Sc. in a field relevant to clinical research
• Master's degree is an asset; 

Experience

• Experience with proposal automation software (or similar) is an asset;
• Minimum of 2 years successful experience in clinical research in the biotechnology, pharmaceutical, or CRO industry, including experience and excellent understanding of CRO operations and financial project management;
• Minimum of 2 years experience with RFPs, RFIs, RFQs, Bid grids, etc.;

Skills and knowledge

• Excellent command of English grammar, spelling, and composition as well as writing, editing, and oral communication;
• Must be able to write persuasive narrative material, draft error-free, timely proposals, and provide clear explanations of technical requirements;
• Strong mastery of Excel and proficiency in Word and PowerPoint applications;
• Excellent organizational skills and ability to manage concurrent priorities in a fast paced and evolving environment;
• Excellent interpersonal skills;
• Good knowledge of good clinical practices, and applicable Health Canada and Food and Drug Administration (FDA) regulations/guidelines.