Project Data Administrator

Do you want to contribute to projects shaping Canada?

Colliers Project Leaders is a team committed to projects that make a difference in our

communities and for the people who live there.

We deliver capital project solutions that strengthen the built environment, partnering

with our clients to bring critical infrastructure and complex building projects to life.

We’ve led over 20,000+ projects that:

Make cities more livable

Enhance workplaces

Create spaces people want to return to

Improve patient care

Deliver clean drinking water

Build a sustainable future

And so much more.

This is where you come in. We’re looking for people to join our team who are passionate about creating more sustainable, resilient and inclusive communities.

If this kind of work resonates with you, you’re in the right place.

Your role

Join our dynamic team as a Project Data Administrator and be part of a company that values innovation, collaboration and growth.

As the Project Data Administrator, you will be responsible for ensuring project information is accurately entered and maintained in the accounting system. You will work closely with the Project Administration team to assess the projects and identify risks. You are client- focused and enjoy collaborating with various functions across the organization. You bring resilience, “how can I help” mindset, and an initiative-taking approach to all your projects.

Proposals/New contracts/change orders

• Initiate and maintain the setup of projects and amendments to existing projects in the accounting system based on the respective contracts.
• Process all change orders and fee increases based on supporting documentation.

Contracts & Audits:

• Assist in the administration of contracts and escalate any discrepancies noted between the contracts and the project set ups
• Prepare reports as needed, including summarizing task authorizations against Master Services Agreements or contracts.

Other

• Assist with other functions as deemed appropriate to the position.       
• Build strong relationships with our internal business partners including Project Managers (PM) and other project staff, as well as assist and collaborate with other Finance and Accounting team members.

• 1 to 2 years of experience in an administrative or office management role
• Post- secondary diploma or degree in business administration (or equivalent combination of education and experience
• Excellent organizational skills and the proven ability to multi-task
• General accounting experience with proven accuracy
• Exceptional attention to detail; highly organized and dependable, with strong ability to prioritize and follow-up.
• Superior in Microsoft Office: Microsoft Office (Outlook, Word, Excel, Power Point),
• Ability to work in a fast-paced environment with tight deadlines.
• Ability to work independently with minimal guidance and supervision.
• Developed analytical, decision making and problem-solving skills.

Approximate Base Salary Range for this Role: $48,000 CAD to $55,000 CAD.

This compensation range represents our good-faith estimate at the time of posting, based on market benchmarks and internal equity. Final compensation will be determined considering the candidate’s skills, experience, qualifications and regional consideration. Annual bonus opportunities are in addition to base salary.

Don’t have every single qualification? We know that some people are less likely to apply for a job unless they are a perfect match. At Colliers Project Leaders, we’re not looking for “perfect matches.” We’re looking to welcome people to our diverse, inclusive, and authentic workplace.  So, if you’re excited about this role but don’t have every single qualification, we encourage you to apply anyway. Whether it’s this role or another one, you may be just the right candidate.

What you can expect:

• An opportunity to truly impact our communities
• A flexible work environment
• A comprehensive onboarding experience
• Significant professional development, training, and a mentorship program
• A paid volunteer day
• An environment where people feel welcome, heard and included, regardless of their differences
• And much more!

Join our team of difference-makers and help shape the growth of dynamic communities.

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Colliers Project Leaders is part of Colliers (NASDAQ, TSX: CIGI), a leading diversified professional services and investment management company, with more than 17,000 professionals operating in 63 countries.

Colliers Project Leaders has suspended our COVID-19 vaccination requirement. In circumstances where our clients have a different COVID-19 vaccination policy, the Clients’ requirements will supersede.

Colliers Project Leaders is an equal opportunity employer and celebrates diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please advise the assigned Talent Acquisition Business Partner.

Colliers Project Leaders standard recruitment process requires applicants to be subjected to formal background and reference checks prior to their hiring.