Project Coordinator

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP’s global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com.

At WPP Media, we believe in the power of our culture and our people. It’s what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media’s shared core values:

• Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
• Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
• Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

We are part of GroupM, WPP's global media investment management company.

OVERVIEW OF THE ROLE

The project coordinator acts as the operational backbone for advertising campaigns, ensuring that media plans and campaigns are executed efficiently, on time, and within budget.

This role is perfect for a meticulously organized, detail-oriented, and proactive individual who thrives on managing complex logistical workflows, facilitating seamless communication, and ensuring the precise, on-time execution of media campaigns.

Your responsibilities

• Coordinate internal meetings, and external meetings with clients or media vendors.
• Organize and track all contracting documentation and distribute to the assigned project leads
• Manage timelines for media campaigns, including delivery deadlines for various deliverables, client approvals, ad asset delivery, campaign launch dates, and reporting cycles
• Assist in tracking media campaign budgets, ensuring spending aligns with approved plans and pacing and help to flag any potential budget discrepancies or over/under-spends.
• Support the creation and dissemination of campaign performance reports and dashboards and track the delivery of ad creatives and ensure they are live and serving correctly.

QUALIFICATIONS REQUIRED

This is an entry level role ideal for a recent graduate who has strong internship experience or work experience and for a person who embodies the below qualities and background.

Experience

• Degree in advertising, marketing, business management or communications; or equivalent professional experience such as experience in an administrative, coordination, or project support role, preferably within an agency or media environment.

• Demonstrated experience in managing schedules, organizing information, and communicating with multiple stakeholders.
• Proficiency in Microsoft office suite
• Excel (advanced): essential for tracking budgets, schedules, data, and creating reports. Must be comfortable with formulas, sorting, and filtering.
• Outlook: for email management and calendaring.
• PowerPoint: for preparing presentations or reports.
• Familiarity with project management software: (e.g., Asana, Trello, Wrike, monday.com) is a significant plus, demonstrating experience with workflow management.

• Ability to communicate concisely and clearly, both orally and in writing, in French and English

Key Skills

• Hyper-organized & detail-oriented: this is paramount. You must be able to manage multiple timelines, track numerous assets, and specifications without missing a beat. A high degree of accuracy and meticulousness is essential to prevent costly errors in media buys.
• Exceptional communicator (written & verbal): you will be the central hub, facilitating communication between internal media teams, external vendors, creative agencies, and sometimes clients. Clarity, professionalism, and the ability to convey complex information simply are crucial.
• Proactive & self-motivated: you shouldn't wait to be told what to do; you should anticipate needs, follow up on outstanding items, and flag potential issues before they become problems. A "can-do" attitude and initiative are highly valued.
• Strong problem-solver (logistical): while not strategic problem-solving, you need to be adept at identifying and resolving minor logistical bottlenecks, scheduling conflicts, or missing information quickly and efficiently.
• Tech-savvy & adaptable: comfort with various software and platforms is a must. You should be a quick learner when it comes to new project management tools, ad platforms, or internal systems.
• Reliable & trustworthy: you will handle sensitive campaign information, budgets, and client assets. Dependability and discretion are key.
• Team player with a service mindset: you primarily support the media planning and buying teams, so a collaborative attitude and a willingness to help colleagues succeed are important.
• Ability to thrive under pressure: advertising often involves tight deadlines and fast-paced environments. You need to remain calm, focused, and effective when things get hectic.
• Curious & eager to learn: while not a strategist, a genuine interest in the media and advertising industry will help you understand the "why" behind your tasks, leading to better support.

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we’re just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.   

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Please read our Privacy Notice (https://www.wppmedia.com/pages/privacy-policy) for more information on how we process the information you provide.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.