The Personal Assistant will support the CEO by managing schedules, organizing tasks, liaising with vendors, and maintaining confidentiality.
About the Role
We are seeking a dedicated and highly organized Personal Assistant to support the CEO and his family with personal and administrative tasks, ensuring efficiency in daily life. Although this is a remote position, the work schedule aligns with Pacific Time (PST), requiring availability during the week from 9:00 AM to 5:00 PM PST. This role requires a proactive approach to managing personal requests, scheduling, anticipating outcomes and organization.
Key Responsibilities
- Manage and maintain the CEO’s personal calendar, scheduling appointments, errands, and commitments.
- Order meals, coordinate deliveries, manage apartment maintenance tasks and handle other personal requests promptly and accurately.
- Keep the CEO’s personal and professional life organized by creating systems, reminders, and prioritizing tasks.
- Communicate effectively with vendors, service providers, and other contacts on behalf of the CEO.
- Anticipate needs and proactively address potential issues or requests.
- Maintain strict confidentiality and discretion in all aspects of the role.
Qualifications
- 3-5+ years of experience as a Personal Assistant or similar support role.
- Exceptional organizational and time-management skills.
- Strong problem-solving skills and the ability to anticipate needs.
- Must have experience with coordinating tasks to completion with great outcomes.
- Tech-savvy, with proficiency in tools such as Google Workspace, task management apps, and communication platforms.
- Professional demeanor and excellent communication skills.
- Flexibility to adapt to changing priorities and demands.
Top Skills
Communication Platforms
Google Workspace
Task Management Apps
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What you need to know about the Montreal Tech Scene
With roots dating back to 1642, Montreal is often recognized for its French-inspired architecture and cobblestone streets lined with traditional shops and cafés. But what truly sets the city apart is how it blends its rich tradition with a modern edge, reflected in its evolving skyline and fast-growing tech industry. According to economic promotion agency Montréal International, the city ranks among the top in North America to invest in artificial intelligence, making it le spot idéal for job seekers who want the best of both worlds.
Key Facts About Montreal Tech
- Number of Tech Workers: 255,000+ (2024, Tourisme Montréal)
- Major Tech Employers: SAP, Google, Microsoft, Cisco
- Key Industries: Artificial intelligence, machine learning, cybersecurity, cloud computing, web development
- Funding Landscape: $1.47 billion in venture capital funding in 2024 (BetaKit)
- Notable Investors: CIBC Innovation Banking, BDC Capital, Investissement Québec, Fonds de solidarité FTQ
- Research Centers and Universities: McGill University, Université de Montréal, Concordia University, Mila Quebec, ÉTS Montréal
