Payroll Specialist

Intelcom | Dragonfly 

With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: to deliver fast, accurate, and reliable service powered by cutting-edge technology. 

A Strategic Role at the Heart of Logistics

Job Summary

The Payroll Specialist plays a critical role in ensuring the accurate and compliant processing of Canadian payroll for all employees. This position is responsible for validating timesheets, processing earnings and deductions, reconciling payroll transactions, and supporting the integrity of employee data across payroll and HR systems. The specialist ensures adherence to statutory requirements, manages complex payroll calculations—including vacation, statutory holidays, bonuses, and terminations—and prepares detailed financial reconciliations and reports. In addition, the role supports year-end activities, government remittances, and workers' compensation filings. With a strong focus on accuracy, compliance, and exceptional internal service, the Payroll Specialist contributes directly to maintaining operational excellence and a positive employee experience.

Key Responsibilities

• Canadian Payroll Processing

  • Participate in the timely and accurate production of Canadian payroll in accordance with established deadlines.

  • Ensure compliance of submitted timesheets and process payroll-related entries.

  • Apply necessary adjustments to earnings and deductions as required.

  • Reconcile all transactions through internal validation processes to maintain payroll accuracy and compliance.

• Payroll Accuracy and Compliance

  • Validate gross pay calculations, including special payments such as bonuses and termination payouts.

  • Ensure accurate application of deductions (e.g., garnishments, group insurance, RRSP contributions).

  • Address employee inquiries regarding payroll calculations and deductions.

• Data Integrity and System Coordination

  • Support activities ensuring data consistency between payroll and HR systems.

  • Validate all employee data at the time of hire and process documentation related to leaves and terminations.

• Statutory and Vacation Calculations

  • Generate and validate statutory holiday calculations in compliance with legislative requirements.

  • Calculate and verify vacation payouts upon termination.

  • Perform quarterly reconciliation of vacation percentages and accruals against awarded weeks in Workday.

• Financial Reconciliation and Reporting

  • Issue and reconcile General Ledger (GL) entries for Canadian payroll after each cycle.

  • Prepare and validate payroll-related reports.

  • Reconcile government remittances and ensure timely submission of payments each pay period.

  • Generate monthly GL entries for group insurance invoices and reconcile arrears versus payments received.

  • Establish follow-up reports for overpaid vacation amounts.

• Regulatory and Year-End Activities

  • Coordinate monthly and quarterly remittances to provincial workers’ compensation boards (CNESST and WCB).

  • Participate in year-end processing, including validation and adjustments.

  • Ensure accurate issuance and submission of reconciliation reports to government agencies.

Qualifications

• Minimum of 5 years of experience in a similar payroll role.

• PCP Certification from the National Payroll Institute.

• Bilingual proficiency (spoken and written) in English and French.

• Strong analytical and problem-solving abilities.

• Demonstrated ability to work collaboratively within a team environment.

• Advanced proficiency in Microsoft Excel.

• High sense of urgency and commitment to delivering exceptional internal client service.

• Exceptional attention to detail and accuracy.

Why Join Us? 

At Intelcom | Dragonfly, you’ll thrive in a flexible and stimulating environment, surrounded by passionate talent. You’ll also enjoy a wide range of benefits: 

• On-site gym with a personal trainer 

• Employer-provided lunch of your choice 

• Comprehensive group insurance 

• Group RRSP plan 

• Wellness days 

• Partial reimbursement for public transportation 

• Employee Assistance Program 

 …and much more. 

This position has been opened to address a genuine organizational need within the company.

At Intelcom | Dragonfly, we move forward guided by strong values: collaboration, innovation, excellence, and responsibility. 

We embrace diversity, ensure equity, and foster a true sense of belonging. 

Accommodation measures are available for individuals with disabilities throughout our recruitment process, in compliance with the law. Please let us know if you have any specific needs.