Office Administrator

About Us

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.  The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater.  We are a production’s best ally every step of the way. #OneCastOneCrew

The Office Administrator is responsible for front desk responsibilities as well as payroll and financial administrative tasks.
This position requires working five days per week in the Vancouver office. Responsibilities include answer incoming calls and emails, sorting mail, bank deposits, scheduling and receiving courier packages. Also responsible for running ROE’s, collating, and preparing union and minor trust remittance packages.

Core Responsibilities

• Answer and transfer incoming calls on the main line

• Process Records of Employment (ROE)

• Process daily bank deposits

• Schedule and organize local, national and international packages

• Collect and sort incoming mail / prepare outgoing mail

• Collate and prepare union remittances and other remittances as required

• Code and submit incoming A/P invoices

• Scan and email documents as required

• Track and order office supplies

• Attend meetings as required

• Other related duties as assigned

Key Qualifications

• Minimum 3-5 years in administrative role required

• Excellent written and oral communication skills

• Excellent time management

• Ability to multi-task

• Must exhibit sense of urgency and excellent customer service

• Allocates own time efficiently

• Maintain a positive working relationship with all individuals

• Treats people with respect

• Must be able to work overtime as needed

Preferred Qualifications

• Uses technology to enhance productivity

• Knowledge of Microsoft office products including Excel, Teams, etc.

Special Work Conditions

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Benefits 

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

CA residents
Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies.  A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location. The compensation range for this position is: $22.00 - $26.00 per hour.