Manager, Special Projects

Your role as Manager, Special Projects 

We are seeking a hyper-organized and detail-oriented individual to support the CEO as Manager of Special Projects for a 1 year term with the high possibility of it becoming permanent. In this role, you will function as the Chief of Staff to the CEO. It requires exceptional judgment, excellent communication skills, and the ability to manage complex, high-impact initiatives with precision and discretion. You’ll partner closely with the CEO and executive team to drive strategic projects forward, influence decision-making, and ensure flawless execution. Success means anticipating needs, prioritizing effectively, and consistently delivering high-quality work in a fast-paced environment.

This is a highly dynamic and visible role ideal for someone with excellent judgment, strategic thinking, and the ability to influence and collaborate across senior levels.

What you’ll be doing: 

• Partner closely with the CEO on high-priority initiatives, providing research, synthesis, and execution support.
• Prepare CEO materials for Board of Directors meetings, including presentation decks and strategic documents.
• Support the preparation of CEO communications, both internal and external, ensuring clarity, tone, and alignment with company priorities.
• Plan and execute quarterly executive offsite meetings: drive agenda setting, material collection, meeting facilitation, note-taking, and post-meeting action follow-up.
• Lead cross-functional strategic programs including the Executive Hands-On Experience and Client Experience Programs and design and implement new programming, as required. 
• Execute ad hoc special projects as assigned by the CEO, ranging from technology implementation and process optimization to internal change management and communications.
• Manage executive support team.

We'd love to hear from you if you are/have:

• Based in Montreal and bilingual;
• 5+ years of experience in strategy, consulting, chief-of-staff, or senior program/project leadership roles
• Proven experience working directly with C-level executives and Boards.
• Exceptional written and verbal communication skills, including experience drafting executive-level messaging.
• Strong project management capability—able to drive complex, cross-functional initiatives from idea through to execution.
• Highly organized, detail-oriented, and comfortable managing competing priorities in a fast-paced environment
• Demonstrated discretion and ability to handle sensitive and confidential information with integrity.
• A proactive, resourceful, and collaborative mindset.

Please note that as we serve customers across Canada, bilingualism is essential for this position. You may be required to communicate in French and English.

• Access to the Dialogue app and virtual mental health support for you and your family
• Fully funded insurance, health spending account, dental coverage, and fitness reimbursement
• 4 weeks vacation, 9 wellness days, and 1 volunteer day
• Hybrid work: 3 days/week in our Montreal or Toronto offices, excluding remote roles
• Work abroad up to 4 weeks/year
• Incentive plans, referral bonuses & RRSP matching
• Learning via Coursera, external training budget & mentorship
• Optional parental leave top-up

About Dialogue

Dialogue is the #1 virtual care provider in Canada. By developing our Integrated Health Platform🅫, we provide exceptional online health and wellness programs (primary care, mental health, iCBT, EAP, and wellness) to organizations that want to improve the wellness of their employees and families.

When it comes to our work, we set the bar high. Together, we’re transforming health and helping millions improve their well-being. We’re firm believers that great people don’t settle on:

Feel like you can make a difference? Good news, we saved you a seat! 

Come as you are. As a proud equal-opportunity employer, Dialogue is dedicated to creating a diverse and inclusive workplace for everyone. Qualified applicants will be considered regardless of citizenship, ethnicity, race, colour, religion, gender, gender identity or expression, sexual orientation, disability, age, or veteran status. Applicants who require specialized accommodation are encouraged to contact [email protected].