Supports the legal department by managing external counsel invoices, maintaining the legal invoice system, reviewing billing accuracy and compliance, resolving discrepancies, routing approvals, coordinating with finance and legal stakeholders, tracking payments, and handling administrative tasks.
Position Overview:
The Legal Assistant is responsible for supporting the legal department in the review, coordination, administration, and processing of invoices submitted by external legal counsel and other legal service providers. Key areas of work will include:
- Managing the legal invoice system, including onboarding law firms, creating matter IDs, and
preparing reports. - Receive, log, and track invoices from external counsel and legal service providers.
- Review invoices for completeness, accuracy, and compliance with agreed billing terms, and
engagement letters. - Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting
information. - Route invoices to the appropriate legal and business stakeholders for review and approval.
- Submit approved invoices to finance/accounts payable in line with internal procedures and
payment deadlines. - Monitor invoice status and follow up on outstanding approvals, rejected invoices, and payment
queries - Act as a point of contact between the legal department, finance/accounts payable, and external
counsel on billing and invoice matters. - Other ad hoc admin tasks to support the Legal team members.
Required Qualifications:
- Bachelor’s degree in law, commerce, data analytics or a related subject.
- Previous experience as a legal assistant, paralegal, or equivalent.
- Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
- Ability to work well with colleagues across multiple regions.
- Highly organised with the ability to prioritise and manage multiple tasks.
- Excellent attention to detail.
- Outstanding communication in English (both written and verbal).
Squarepoint Capital Montréal, Québec, CAN Office
1190 Avenue des Canadiens-de-Montréal, Montréal, Quebec, Canada, H3B0G7
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