Global Mobility Specialist (Business Traveler Cross-Border Compliance)

Description

The Global Mobility Specialist is responsible for managing and ensuring compliance for business travelers crossing international borders, with a focus on individual tax, immigration, and social security obligations. This role serves as a subject matter expert, strategic advisor, and operational lead for cross-border mobility activities, supporting employees and internal stakeholders in navigating complex regulatory environments.

Key responsibilities include:

• Advising project managers, HR business partners, and employees on deployment planning, cost estimation, and compliance requirements for short-term business travel.

• Developing, implementing, and maintaining policies and processes related to business traveler populations, aligned with global best practices and regulatory requirements.

• Partnering with Corporate Tax and Legal teams to assess permanent establishment risks and support mitigation strategies.

• Monitoring travel patterns, duration of stay, and tax or social security thresholds to proactively identify and address compliance risks.

• Participating in strategic global mobility initiatives, including support during the bidding process.

• Overseeing all phases of immigration processes for business travelers, including application review, approvals, and coordination with external service providers.

• Maintaining current knowledge of Canadian, U.S., and global immigration regulations and processes.

• Supporting tax filing, tax reconciliation, and social security compliance for business travelers in collaboration with external providers.

• Coordinating with Tax and Payroll teams to support timely filings, payments, remittances, and shadow payroll requirements where applicable.

• Advising employees and stakeholders on tax implications, social security coverage, and reporting obligations related to cross-border travel.

• Preparing regular compliance reports and analytics for management, identifying trends, risks, and opportunities for continuous improvement.

• Supporting accurate maintenance of immigration, tax, and social security data in HRIS systems (e.g., Workday), including implementation of data integrity controls.

• Conducting periodic audits of business traveler activity and recommending corrective actions when non-compliance is identified.

• Developing and delivering training and communications to promote awareness and compliance among business travelers and people managers.

• Maintaining relationships with external advisors, government authorities, and industry networks to ensure up-to-date compliance knowledge.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Law, or a related field.

• 5 to 7 years of experience in global mobility, tax, immigration, or related compliance-focused roles.

• Working knowledge of international tax, immigration, and social security regulations.

• Proficiency with HRIS platforms (e.g., Workday) and Microsoft Office applications.

• Strong analytical, problem-solving, and organizational skills.

• Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment.

• Excellent written and verbal communication skills.

• High level of discretion and ability to handle confidential information.
   

Preferred Qualifications

• Bilingual proficiency in English and French.

Benefits

We’ve designed flexible policies to promote well-being and growth, based on role-specific eligibility and requirements:

• Dynamic and collaborative team environment.

• Stimulating work environment.

• Culture where initiative is recognized and valued.

• Opportunity to contribute to a variety of projects within a multidisciplinary team.

• Attractive employee benefits.

• Hybrid work model combining in-office and remote work flexibility.