Global Mobility Specialist (Business Traveler Cross-Border Compliance)

About This Role

All for a better tomorrow.

Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Our enterprise functions don’t just support; they lead, playing a critical role in shaping the company’s path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You’ll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life.

The role we are offering you:
 

The Global Mobility Specialist is responsible for managing and ensuring compliance for business travelers crossing borders, with a focus on individual tax, immigration, and social security obligations. This role acts as a subject matter expert, strategic advisor, and operational lead for different aspects of cross-border mobility, supporting both the organization and its employees in navigating complex regulatory environments.

Key Responsibilities:

Compliance & Advisory

• Advise project managers, HR business partners, and employees on deployment planning, cost estimation, and compliance obligations for short-term business travel.

• Develop, implement, and maintain policies and processes for managing business traveler populations, ensuring alignment with global best practices and regulatory requirements.

• Liaise with Corporate Tax and Legal teams to assess permanent establishment risks and implement mitigation strategies.

• Monitor travel patterns, stay lengths, and tax/social security thresholds to proactively identify and address compliance risks.

• Actively participate in strategic global mobility projects, including the bidding process

Immigration Management

• Oversee all phases of immigration processes for business travelers, including application review, approval, and coordination with service providers

• Maintain up-to-date knowledge of Canadian, US, and global immigration regulations and processes.

Tax & Social Security Coordination

• Manage tax filing processes, tax reconciliation, and social security compliance for business travelers in collaboration with external providers.

·       Ensure timely filings and payments, and coordinate with payroll on remittances and shadow payroll as needed for cross-border business travelers.

• Advise employees and stakeholders on tax implications, social security coverage, and reporting requirements for cross-border travel.

Data Management & Reporting

• Prepare regular business traveler compliance reports and analytics for management, highlighting trends, risks, and opportunities for process improvement.

• Work on continuous improvement for accurate maintenance of immigration, tax, and social security records in HRIS systems (e.g., Workday), implementing robust data integrity controls.

• Conduct regular audits of business traveler activity to identify non-compliance and recommend corrective actions.

Stakeholder Engagement & Training

• Develop and deliver training programs and communications to promote a culture of compliance and awareness among business travelers and managers.

• Maintain relationships with external advisors, government agencies, and industry networks to ensure up-to-date compliance knowledge.
   

Qualifications

Our ideal candidate has:

• Bachelor’s degree in human resources, Business Administration, Law, or related field.

• 5 to 7 years of experience in global mobility, tax, immigration, or related compliance roles.

• Strong knowledge of international tax, immigration, and social security regulations.

• Excellent communication, stakeholder management, and analytical skills.

• Proficiency in HRIS systems (Workday)and Microsoft Office Suite

• Bilingual in English and French is strongly preferred.

Key Competencies

• Analytical and detail-oriented with strong problem-solving and analytical skills.

• Excellent communication and interpersonal skills.

• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

• High level of discretion in handling confidential information.
   

Working Conditions

This role is hybrid, with a combination of in-office and remote work. The incumbent will have the flexibility to work from home on certain days while still being able to meet tight deadlines and handle pressure.

CAE offers you:

• A dynamic team.

• A stimulating work environment.

• an environment where your initiatives will be recognized and valued  

• the opportunity to work on a variety of projects on a multidisciplinary team  

• attractive employee benefits 
   

About CAE
 

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical operations support solutions. Above all else, we empower pilots, cabin crew, airlines, and defence and security forces to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firsts—the highest-fidelity flight and mission simulators as well as training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.

Read our Read our FY25 Global Annual Activity and Sustainability Report: Sustainability Program | CAE .

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Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender indentity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]