Support coordination of apartment furnishing projects: manage suppliers and trades, prepare IKEA Commercial wish lists and procurement documents, maintain project records in Zoho CRM and Google Workspace, track costs and invoices, organize handover and photography, and communicate with internal teams. Learn full Furnishing Coordinator duties to provide cross-cover and operational support.
This is a remote position.
WFH | Full-Time | 7am-4pm PHT
Job Overview
We are looking for a highly organized and proactive Furnishing & Trades Assistant to support the day-to-day coordination of apartment furnishing, maintenance, and administrative tasks.
This is much more than an administration role.
You’ll work directly alongside our National Furnishing Coordinator, helping manage the many moving parts involved in delivering fully furnished, tenant-ready properties across Australia. From coordinating suppliers and trades, to preparing furnishing documentation, managing project records, organizing purchases and supporting project handovers, you’ll help ensure every furnishing project runs smoothly from beginning to end. Over time, you’ll receive training across the entire furnishing process. As your knowledge and confidence grow, you’ll progressively learn how to perform the full Furnishing Coordinator role, providing operational support during periods of leave or increased workload. If you enjoy creating order from complexity, solving problems and being the person who keeps everything organized, you’ll love this role.
Key Responsibilities:
- Coordinate administrative activities across multiple furnishing projects.
- Prepare IKEA Commercial wish lists and procurement documentation.
- Organize floor plans, project documentation and furnishing records.
- Coordinate supplier, trade and project scheduling information.
- Maintain accurate project records within Zoho CRM and Google Workspace.
- Record project costs, invoices and supporting documentation.
- Prepare completion reports and handover documentation.
- Coordinate professional photography and digital project files.
- Support communication with suppliers, trades, Property Management and internal teams.
- Learn the full Furnishing Coordinator function to provide operational cross-cover when required.
Requirements
Qualifications:
We’re looking for someone who enjoys being organised, proactive and dependable.
The ideal applicant will have:
- Excellent spoken and written English.
- Strong organisational and administrative skills.
- Exceptional attention to detail.
- Confidence in learning new systems and technology.
- Previous experience in administration, project coordination or operations support.
- The ability to manage multiple priorities without losing accuracy.
- A genuine desire to learn, improve and take on greater responsibility over time.
Experience in property, construction, logistics or project administration is highly regarded, but not essential.
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