The Executive Assistant role involves providing support to executives, managing confidential materials, and acting as a primary liaison for high-level communications. Key responsibilities include organizing meetings, handling travel arrangements, preparing budgets, and organizing correspondence on behalf of the executive. The position requires strong organizational skills, discretion, and the ability to prioritize tasks in a fast-paced environment. Candidates should have at least three years of experience, including two years supporting senior management, along with excellent communication skills and proficiency in Microsoft Office applications. This role is crucial for ensuring the smooth operation of executive functions and requires a proactive approach to problem-solving and decision-making.
Key Skills
Communication Skills: Ability to convey information clearly and effectively, both verbally and in writing, while maintaining professionalism and tact
Time Management: Proficiency in prioritizing tasks and managing multiple projects simultaneously to meet deadlines efficiently
Problem-Solving: Strong analytical skills to address challenges proactively and make informed decisions in dynamic situations
Attention to Detail: Meticulous in managing documents and schedules to ensure accuracy and completeness
Interpersonal Skills: Ability to build relationships and work collaboratively with diverse teams and stakeholders
Basic Qualifications
Education: Academic degree or equivalent diploma in relevant subject matter
Experience: A minimum of 3 years of experience, with at least 2 years as a senior-level executive assistant
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with web meeting applications
Strong time management skills: the ability to multi-task
Confidentiality: Proven ability to handle sensitive information with discretion and integrity
Top Skills
Similar Jobs
What you need to know about the Montreal Tech Scene
Key Facts About Montreal Tech
- Number of Tech Workers: 255,000+ (2024, Tourisme Montréal)
- Major Tech Employers: SAP, Google, Microsoft, Cisco
- Key Industries: Artificial intelligence, machine learning, cybersecurity, cloud computing, web development
- Funding Landscape: $1.47 billion in venture capital funding in 2024 (BetaKit)
- Notable Investors: CIBC Innovation Banking, BDC Capital, Investissement Québec, Fonds de solidarité FTQ
- Research Centers and Universities: McGill University, Université de Montréal, Concordia University, Mila Quebec, ÉTS Montréal
