Executive Assistant

Working directly with the Chief Operating Officer (COO), this role will collaborate with our Executive Office team to provide high quality executive assistance to a busy and successful Executive.  

This is a diverse role where you will provide first class executive assistance to a busy and successful Chief Operating Officer (COO). This is an exciting opportunity to join a growing team within the firm. The successful candidate will work directly with the President, Institutional, interact with high-net worth clients and collaborate with our executive office team.

This is a hybrid role based in our Vancouver office.  

• Oversee your Executive’s inbox, reviewing incoming correspondence, analyzing importance/ urgency and preparing responses on matters that are sometimes complex and/or confidential.  
• Proactively manage your Executive’s calendars, including company-related business, and any travel arrangements needed.  
• Correspond with company leadership, business contacts, prospects and clients, building relationships while providing exceptional service.  
• Project coordination of various initiatives involving your Executive bringing forward and keeping track of time sensitive action items.  
• Use Excel skills to track and maintain various projects and reports and expense reconciliation.  
• Create effective and compelling PowerPoint presentations and information packages for the Executive Team, Nicola Wealth Board and other business meetings as required.  
• Provide professional designation support and maintenance, including tracking of continuing education credits, course registration, and designation renewals.  

• Minimum of 5 years of related work experience.   
• Completion of bachelor's degree an asset.  
• Excellent proficiency in Microsoft Office (Outlook, Powerpoint, Word and Excel) and strong understanding of modern tools and technology.   
• Strong interpersonal and relationship management skills. The ability to work as part of the wider team, as well as individually under a high degree of independence and minimal supervision.  
• Project coordination skills.  

This position comes with a base salary range of $80,000 - $90,000 plus a competitive performance bonus, RRSP contribution and participation in our profit-sharing program. Base salary will be commensurate with experience, skills, and qualifications.

At Nicola Wealth, our people grow our business, delight our clients, and live our values every day. Our comprehensive compensation and benefits package reflects our appreciation for this commitment. Whether it’s participating in our profit sharing and benefit programs on day one, or the opportunity to participate in our share ownership program, our people are able to go beyond a conventional salary and bonus structure. To learn more about our complete package, visit: www.nicolawealth.com/total-rewards.