Executive Assistant

Your professional transformation starts here

Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?

This job is for you!

Position Summary
Reporting directly to the Executive Assistant to the Chief Executive Officer, the Executive Assistant provides high-level, confidential, and strategic administrative support. This role plays a key part in managing priorities, planning activities, coordinating internal and external communications, and organizing logistics.

Our Benefits
• Competitive salary
• Comprehensive group insurance program (dental, medical, life, disability, etc.)
• Telemedicine and Employee Assistance Program
• Hybrid work (approximately 60% remote work after the probation period)
• Pension plan with employer contributions
• Gym and physical activity reimbursement
• Opportunities for professional development and advancement within the company

Responsibilities
• Manage incoming and outgoing correspondence for the executive team
• Handle the day-to-day internal and external calendars for the executive team
• Draft, proofread, and translate various documents (invitations, presentations, correspondence, memos, etc.)
• Coordinate executive team meetings
• Attend selected meetings, take minutes, and follow up on action items
• Prepare expense reports and ensure approval follow-ups
• Plan and coordinate international travel via the travel agency platform, as well as associated meetings or training sessions
• Collaborate with the communications team for the organization of various events
• Office management responsibilities including:
 - Requesting minor repairs
 - Liaising with the cleaning company
 - Ordering supplies
• Any other related duties as required

Requirements
• Degree in administration, office management, or a related field
• 2 to 5 years of experience in administrative support
• Experience supporting executive-level staff (an asset)
• Fully bilingual in French and English, both oral and written
• Excellent command of grammar in both French and English
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Knowledge of Nitro Pro (an asset)
• Strong sense of organization, confidentiality, and priority management
• Autonomy, thoroughness, sound judgment, and diplomacy
• Ability to work under pressure and manage multiple tasks simultaneously
• High flexibility and strong team spirit

Give meaning to your career and help us make a difference: become a transformation champion!

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Thank you for your interest in joining our team. Please note that we will only contact those whose applications are being considered.

At Sanimax, we see strength in diversity, and we are proud to be an equal opportunity employer