The Executive Assistant will manage complex calendars, coordinate travel logistics, and organize meetings for C-Level executives while ensuring confidentiality and professionalism.
Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.
Why join Coupa?
🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.
Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.
The Impact of Executive Assistant to Coupa:
We are seeking an experienced Executive Assistant with 4-5 years of proven expertise in supporting C-Level executives. The successful candidate will be adept at managing complex calendars, arranging extensive travel, coordinating high-level meetings, and handling confidential information with discretion and professionalism. This role requires exceptional organizational abilities, strong communication skills, and the ability to thrive in a fast-paced environment.
What You'll Do:
- Manage and maintain complex calendars for multiple SVP-level executives, including scheduling and rescheduling meetings and events.
- Coordinate travel logistics for senior executives, covering accommodations, transportation, and meals, while ensuring cost-effectiveness and policy compliance.
- Prepare and organize materials for meetings, presentations, and conferences, such as agendas and supporting documents.
- Serve as a primary contact for internal and external stakeholders, facilitating communication between executives and departments.
- Plan and execute logistics for onsite and offsite meetings, events, and conferences, including catering, audiovisual setup, and attendee coordination.
- Assist with special projects, handle confidential information with discretion, and provide general administrative support like managing expense reports and invoices.
What You Will Bring to Coupa:
- Based in the US East Coast time zone, collaborating with colleagues primarily in the US and Europe.
- Over 5 years’ experience as an Executive Assistant supporting multiple SVP-level executives in a fast-paced tech environment.
- Bachelor’s degree or equivalent experience preferred, with strong organizational and multitasking skills.
- Proven ability to manage complex calendars and travel arrangements with great attention to detail.
- Excellent written and verbal communication skills, with professionalism across all organizational levels.
- Proficient in Google Office, Microsoft Office Suite, and other relevant software; able to maintain confidentiality and adapt to changing priorities.
The estimated pay range for this role is $77,775 - $118,000
The starting salary for the successful candidate will be based on permissible, non-discriminatory factors such as skills, experience, and geographic location.
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Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.
Please be advised that inquiries or resumes from recruiters will not be accepted.
By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.
Top Skills
Google Office
Microsoft Office Suite
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