Executive Assistant

Are you known for your initiative, creativity, and ability to stay organized in a fast-paced environment? Join our Products, Growth Strategy and Architecture team and contribute to a wide variety of mandates alongside passionate and engaged leaders.

As an Executive Assistant, you will play a key role in coordinating leadership team activities and supporting the sector’s operations. You will contribute to organizational effectiveness by providing high-level administrative support, streamlining processes, and fostering collaboration within a dynamic environment where teamwork and enjoyment at work are highly valued.

As an Executive Assistant, you will be at the heart of our mission. Your responsibilities will include:

• Providing administrative coordination and support to the leadership team by managing complex calendars, scheduling meetings, establishing priorities, and following up on key actions
• Supporting management committees by preparing schedules, agendas, meeting invitations, documentation, and tracking follow-up items
• Drafting and preparing correspondence, communications, reports, and presentations; creating surveys, consolidating results, and presenting data in a clear and visually engaging manner
• Planning and coordinating logistics for meetings, events, travel, and team activities, including reservations, purchases, technical requirements, meals, and accommodations
• Managing various administrative and financial activities, including expense accounts, invoice processing, payment requests, purchases, and budget tracking
• Acting as a resource person for employees by coordinating system access requests, IT equipment, and technology support for employee onboarding and departures
• Collaborating closely with the administrative assistant team to share best practices and contribute to continuous process improvement

We are looking for someone who:

• Is highly organized, detail-oriented, and able to effectively manage multiple priorities
• Demonstrates autonomy, resourcefulness, and initiative
• Exhibits sound judgment, discretion, and professionalism
• Builds strong relationships and collaborates effectively with a variety of stakeholders
• Has advanced proficiency with the Microsoft Office Suite
• Holds a college diploma in Office Administration, Business Administration, or a related field
• Has a minimum of five years of relevant experience, or an equivalent combination of education and experience
• Brings strong strategic thinking and political acumen
• Speaks and writes fluent French and has an intermediate level of English, as the role requires regular communication and collaboration with internal and external partners across Canada

• A workplace where learning, development, and excellence go hand in hand
• Artificial intelligence tools available to everyone, helping increase personal effectiveness and support organizational growth
• A healthy, safe, equitable, and inclusive environment where people can thrive and reach their full potential
• A flexible hybrid work environment with access to inspiring and innovative workspaces

• Flexible group insurance plans
• Competitive pension plan
• Employee share purchase plan
• Vacation program, wellness days, and personal development days
• Telemedicine services
• Employee and Family Assistance Program
• Ergonomic furniture program
• Performance bonus
• Discounts on iA products and much more

Still unsure about applying? At iA, we believe in potential and value diverse experiences. If this opportunity inspires you, we encourage you to apply. Your place may be with us, and we look forward to getting to know you.

iA Financial Group

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.