Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.
This is a remote position.
Client is seeking an Executive Assistant to provide comprehensive support in project management, administrative tasks, and creative work. This role is integral to managing her diverse workload and ensuring the smooth operation of her business.
Key Responsibilities
1. Project Management
- Assist in managing various projects from inception to completion.
- Ensure all projects are delivered on time and within scope.
2. Administrative Support
- Handle warranty management and work order systems.
- Maintain and update standard operating procedures.
- Take detailed meeting minutes.
- Manage and organize Excel spreadsheets and charts.
3. Creative Work
- Use Canva to create visually appealing content.
- Develop videos based on existing PowerPoint presentations.
4. Accounting and Financial Tasks
- Assist with quarterly forecasting.
- Perform data entry related to the company's finances.
Skills and Qualifications
Proficiency in Canva
- Strong ability to create visually appealing designs and content.
Communication Skills
- Excellent written and verbal communication skills.
- Ability to communicate effectively across various platforms.
Organizational Skills
- Strong organizational and multitasking abilities.
- Attention to detail and ability to prioritize tasks.
Technical Skills
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience with project management tools is a plus.
Financial Acumen
- Basic understanding of financial forecasting and data entry.
Similar Jobs
Hardware • Robotics • Software • Defense
Provides high-level administrative support to multiple geographically distributed senior executives. Responsibilities include managing communications and calendars, preparing polished documents and briefings, coordinating travel, organizing meetings and events, maintaining records, and serving as a primary contact for stakeholders. The role requires strong organization, discretion, proactive problem-solving, research, communication, and advanced Microsoft Office skills.
Top Skills:
MS Office
Software
Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.
Top Skills:
Slack
Software
Provides comprehensive administrative and executive support, including calendar and meeting management, travel coordination, confidential information handling, report and presentation preparation, document filing, stakeholder liaison, and special project assistance. The role requires proactive support, strong organization, discretion, communication, accuracy, adaptability, and the ability to manage competing priorities independently while supporting executive goals.
Top Skills:
ExcelMicrosoft Office SuiteMicrosoft PowerpointMicrosoft Word
What you need to know about the Montreal Tech Scene
With roots dating back to 1642, Montreal is often recognized for its French-inspired architecture and cobblestone streets lined with traditional shops and cafés. But what truly sets the city apart is how it blends its rich tradition with a modern edge, reflected in its evolving skyline and fast-growing tech industry. According to economic promotion agency Montréal International, the city ranks among the top in North America to invest in artificial intelligence, making it le spot idéal for job seekers who want the best of both worlds.
Key Facts About Montreal Tech
- Number of Tech Workers: 255,000+ (2024, Tourisme Montréal)
- Major Tech Employers: SAP, Google, Microsoft, Cisco
- Key Industries: Artificial intelligence, machine learning, cybersecurity, cloud computing, web development
- Funding Landscape: $1.47 billion in venture capital funding in 2024 (BetaKit)
- Notable Investors: CIBC Innovation Banking, BDC Capital, Investissement Québec, Fonds de solidarité FTQ
- Research Centers and Universities: McGill University, Université de Montréal, Concordia University, Mila Quebec, ÉTS Montréal
