Provide dedicated administrative support to a C-suite executive: manage calendars and emails, coordinate meetings and logistics across time zones, maintain CRM records (preferably HubSpot), prepare documents and presentations, track action items and deadlines, and assist with special projects while maintaining confidentiality.
This is a remote position.
About the Role:
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a busy C-suite executive. This role is ideal for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and can anticipate the needs of senior leadership while maintaining confidentiality and professionalism.
Schedule: Monday to Friday, 8:00 AM – 5:00 PM PST (Pacific Time)
Work Setup: Remote
Employment Type: Full-Time
Key Responsibilities:
- Provide comprehensive administrative support to C-suite executives.
- Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Handle email management, prioritize communications, and draft correspondence as needed.
- Coordinate internal and external meetings, ensuring all logistics are in place.
- Organize documents, reports, presentations, and other executive materials.
- Maintain and update CRM records, preferably using HubSpot (or a similar CRM platform).
- Track action items, follow up on deadlines, and ensure timely completion of tasks.
- Assist with special projects and perform additional administrative duties as required.
Requirements
Qualifications:
- Proven experience supporting C-suite executives as an Executive Assistant or in a similar high-level administrative role.
- Strong organizational and time management skills with exceptional attention to detail.
- Experience using HubSpot CRM is highly preferred. Candidates with equivalent CRM experience are also encouraged to apply.
- Excellent written and verbal English communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Proficient in Microsoft Office and/or Google Workspace.
- Self-motivated, resourceful, and capable of working independently in a remote environment.
Preferred Qualifications:
- Previous experience supporting executives in a fast-paced or growing organization.
- Strong problem-solving skills with the ability to anticipate executive needs.
- Experience coordinating multiple priorities while maintaining a high level of accuracy.
What We're Looking For:
We're looking for someone who is proactive, dependable, and thrives on keeping executives organized and productive. If you're a detail-oriented professional with experience supporting senior leadership and are comfortable working with CRM systems like HubSpot, we'd love to hear from you.
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What you need to know about the Montreal Tech Scene
With roots dating back to 1642, Montreal is often recognized for its French-inspired architecture and cobblestone streets lined with traditional shops and cafés. But what truly sets the city apart is how it blends its rich tradition with a modern edge, reflected in its evolving skyline and fast-growing tech industry. According to economic promotion agency Montréal International, the city ranks among the top in North America to invest in artificial intelligence, making it le spot idéal for job seekers who want the best of both worlds.
Key Facts About Montreal Tech
- Number of Tech Workers: 255,000+ (2024, Tourisme Montréal)
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- Research Centers and Universities: McGill University, Université de Montréal, Concordia University, Mila Quebec, ÉTS Montréal
