Executive Assistant - Vice Presidents, Human Resources

About This Role

All for driving CAE’s success, from every corner.

Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Our enterprise functions don’t just support; they lead, playing a critical role in shaping the company’s path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You’ll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life.

The role we are offering you:

Provide high-level executive support to Vice Presidents of CAE’s Global HR functions – This individual must have a broad knowledge of business functions, be positive, enthusiastic, welcoming demeanor and ideally, a comprehensive knowledge of the day-to-day responsibilities in HR. The ideal candidate will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines. This candidate will be a self-starter who anticipates and helps organize team workflows, and someone who functions well in a team-oriented and fast-paced environment.

KEY RESPONSIBILITIES

• Provide general administrative support to three Vice Presidents, Human Resources (VPs HR), including, but not limited to: manage calendar, set up of different meetings, arrange travel, process expense reports, monitor emails.

• Follow-up on tasks or emails that require action/approvals/follow ups.

• Prepare items for regular discussions with VPs HR’s direct reports.

• Prepare & submit all HR purchase orders, submit invoices for receiving and follow up as required.

• Provide administrative support to VPs HR’s direct reports as needed and offer additional capacity to HR Leadership team during peak periods.

• Manage HR archive files.

• Review notifications and approve tasks from various systems on behalf of VPs HR.

• Manage activities related to the HR quarterly global information sessions.

• Coordinate employee exchange sessions and follow up with all administrative tasks associated with the exchanges i.e. email invitations, attendance, survey.

• Provide general administrative support to the VPs HR for the Board and the HR Committee (HRC) meetings.

• Assist with CAE Executive Offsite related activities.

• Assist with HR communications for various programs and processes.

• Preforms all tasks and/or projects requested by VPs HR.
   

REQUIRED QUALIFICATIONS

• Unimpeachable judgment and discretion in handling confidential information.

• Positive and professional attitude.

• High energy level.

• Possesses a curiosity and the desire to grow and acquire new skills.

• Confident communicator with excellent interpersonal skills.

• Great attention to detail and extremely organized with a strong sense of urgency.

• Self-directed, independent, and proactive work ethic; dedicated team player with a strong sense of ownership and follow through skills.

• Ability to juggle multiple tasks and knows how to prioritize these tasks.

• “Can-do” attitude & a desire to learn new things.

• Thrive in fast-paced and dynamic environment.

• Punctual, have flexibility to work beyond business hours as needed.

• Microsoft Office skills (Outlook, Word, PowerPoint, and Excel).

• Experience with Workday is an asset.

• Requires 5+ years of experience supporting executives in corporate environment - ideally in a global setting.
   

CAE offers: 

• an environment where your initiatives will be recognized and valued  

• the opportunity to work on a variety of projects on a multidisciplinary team  

• attractive employee benefits 
   

About CAE

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical operations support solutions. Above all else, we empower pilots, cabin crew, airlines, and defence and security forces to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firsts—the highest-fidelity flight and mission simulators as well as training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.
 

Read our Read our FY24 Global Annual Activity and Sustainability Report.

Follow us on Twitter: @CAE_Inc
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LinkedIn: www.linkedin.com/company/cae
Hashtags: #CAE; #CAEpilot

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Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender indentity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]