Executive Assistant – SVP

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

About the role

We are looking for an Executive Assistant to support the Investment team and our Executive Vice President, ensuring efficient and proactive management of administrative and organizational tasks!
 

What you’ll do here:

• Participate in the planning and coordination of meetings and events, including invitations, facilities, catering orders, equipment, agendas, action tracking, guest liaison and other related requirements.

• Assist with meeting preparation by ensuring documents and materials are ready and shared in advance, presentations have been reviewed and formatted, resolve any scheduling conflicts, etc.

• Administer correspondence and manage documentation and communications, ensuring appropriate follow-up.

• Coordinate team documentation updates in line with regulatory requirements related to data governance and participate in the reorganization and improvement of the current filing system.

• Coordinate and plan team events, ensuring the smooth running of hospitality services and planned activities.

• Welcome business partners to our offices.

• Provide ongoing technical support to the team, particularly for the onboarding of new employees.

• Produce reports, create PowerPoint presentations, Word and Excel documents as required by team members.

• If necessary, plan air and hotel reservations for team members' trips.

• Make payments of invoices and contributions and contribute to the production of team members' expense accounts.

• Make miscellaneous purchases for the office: kitchen, stationery, computer items.

• Works in collaboration with the department's executive assistant, as well as with the assistants of the departments collaborating with our unit.

What you bring to the table:

• University degree preferred or equivalent combination of education and experience.

• Minimum of three (3) years' experience in a business environment.

• Advanced MS Office skills (Word, Excel, PowerPoint).

• Excellent organizational skills and ability to manage multiple priorities under tight deadlines.

• Any other administrative tasks required for the smooth running of the department.

• Bilingualism (French / English) - Need to interact on a regular basis with colleagues across the country.

• Ability to exercise discretion and contribute to preserving the confidentiality of our sensitive information.

#LI-Hybrid

What we offer
 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.