Executive Assistant – Office of the President and CEO

About This Role

All for elevating CAE, together as one team.
 

Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Be part of a team where your work makes a difference. You’ll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life.
 

Reporting directly to the President and CEO office, the Executive Assistant provides high-level administrative support and serves as the primary point of contact for internal and external stakeholders on all matters related to the Office of the President and CEO and the Executive Leadership Team. This position requires discretion, exceptional organizational skills, and the ability to thrive in a fast-paced, high-demand environment.
 

Key Responsibilities

• Strategically manages and coordinates the CEO’s complex and dynamic calendar, ensuring all commitments are prioritized and respected;

• Collaborates closely with the CEO’s Senior Chief of Staff to ensure seamless communication and coordination of executive-level initiatives and projects;

• Executes a wide range of administrative tasks, including preparing expense reports, drafting correspondence, organizing detailed travel plans and itineraries, and compiling briefing materials in collaboration with Senior Chief of Staff;

• Acts as a trusted gatekeeper and liaison, facilitating direct access to the CEO while managing communications and requests with discretion;

• Represents the CEO in communications with Board members, clients, government officials, and other key stakeholders;

• Prioritizes and follows up on sensitive and confidential matters, determining appropriate actions or referrals;

• Maintains close collaboration with the CEO to ensure awareness of upcoming obligations and strategic priorities, serving as a reliable “barometer” of the organizational environment;

• Delivers critical outputs with a hands-on approach, including acknowledgments, correspondence, and other executive-level deliverables;

• Coordinates all aspects of travel logistics, including booking flights, accommodations, ground transportation, and preparing travel documentation;

• Serves as the administrative liaison to the Board of Directors and collaborates with the Corporate Secretary’s office to support Board and Committee activities;

• Prepares agendas and background materials for leadership and staff meetings, including off-site sessions;

• Provides coordination and support to the broader Executive Assistant team, exchanging best practices and continuous improvement sessions;

• Undertakes special projects and tasks as assigned by the CEO.
   

Qualifications

• Minimum College diploma (DEC), Undergraduate degree an asset;

• Minimum of 15 years of experience supporting senior executives or a President/CEO;

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and maintain attention to detail;

• Strong interpersonal skills and the ability to build trusted relationships with senior leaders, Board members, and external stakeholders;

• Sound judgment and the ability to navigate complex situations with discretion and professionalism;

• Fully bilingual in French and English, with excellent written and verbal communication skills;

• Proactive problem-solver with strong decision-making capabilities;

• Highly resourceful and collaborative, with the ability to work independently and as part of a team;

• Demonstrated ability to handle confidential information with integrity and provide exceptional service in a fast-paced environment;

• Proven track record of meeting high-performance goals and managing shifting priorities under tight deadlines;

• Flexibility to accommodate varying work hours as needed.
   

About CAE
 

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical operations support solutions. Above all else, we empower pilots, cabin crew, airlines, and defence and security forces to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firsts—the highest-fidelity flight and mission simulators as well as training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.
 

Read our FY24 Global Annual Activity and Sustainability Report.

Follow us on Twitter: @CAE_Inc
Facebook: www.facebook.com/cae.inc
LinkedIn: www.linkedin.com/company/cae
Hashtags: #CAE; #CAEpilot
 

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Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender indentity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]