Executive Assistant – Maternity Leave, 12 Months

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented below is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

Salary range (but not limited to):

About the role

We are looking for an Executive Assistant – Maternity Leave, 12 Months for our Finance department. You will play a crucial role in supporting our financial executives and act as the key point of contact in a dynamic and fast-paced environment.

What you’ll do here:

• Scheduling and organization: Plan, coordinate, and organize calendars/meetings. Handle invitations, address and resolve scheduling conflicts, and manage catering, equipment, and other needs.

• Administrative and office support: Manage travel arrangements and prepare expense reports. Track budgets, bill payments, purchase orders, etc.

• Communication: Prepare, edit, and proofread various documents, reports, and presentations to ensure accuracy and compliance with company standards.

• Onboarding new employees: Plan the arrival and departure of employees by ordering equipment and managing access requests.

• Maintain strict confidentiality and professional discretion in managing sensitive information.

• Offer support to teams and colleagues as needed and collaborate as part of an administrative team.

What you bring to the table:

• College diploma in administration/secretarial studies or an equivalent combination of education and experience.

• Minimum 3 Years of experience in a similar role.

• Organization and time management: Strong organizational, proactive, and time management skills.

• Adaptability: Ability to multitask and handle changing priorities.

• Problem-solving: Addressing issues as they arise with strong resourcefulness, ability to work independently, and sound judgment.

• Attention to detail: Rigor and accuracy in all tasks.

• Computer proficiency: Excellent knowledge of the Office Suite (Word and PowerPoint more specifically).

• Develop/maintain strong relationships with external and internal partners and present a professional and positive image. Exhibit an excellent team spirit and collaboration.

• Communication skills: Excellent oral and written communication skills in French and English.

• Bilingualism (French / English) - Need to interact on a regular basis with colleagues across the country.

#LI-Hybrid

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.