Provide executive and administrative support while coordinating, organizing, scheduling, and executing existing marketing content across multiple real estate businesses and platforms. Maintain content calendars, post schedules, CRM records (including Zoho), property listings, photos, and marketing materials. Use SocialPilot, CoStar, and other systems to ensure tasks are completed on time and serve as a reliable backup to key team members.
This is a remote position.
Industry: Real Estate
Remote | Full Time | Mon-Fri | 9AM - 5PM EST
Job Overview:
We are looking for a highly organized and proactive Executive Assistant/Marketing Coordinator to support multiple real estate businesses across residential, commercial, luxury, and international markets.
This role is focused on coordination, organization, scheduling, and execution rather than content creation. Marketing content, photos, and materials are already prepared—you will be responsible for making sure everything is organized, scheduled, posted, and completed on time across multiple businesses and platforms.
The ideal candidate is a strong doer who can manage competing priorities, learn new systems quickly, and provide dependable administrative and executive support.
Key Responsibilities:
- Coordinate marketing activities across multiple residential, commercial, luxury, and international real estate businesses.
- Organize and schedule existing content across Instagram, Facebook, LinkedIn, and other platforms.
- Manage content calendars and ensure all posts and marketing activities are completed on schedule.
- Organize photos, property listings, marketing materials, and business information.
- Update and maintain real estate listings across various platforms.
- Manage and maintain CRM systems, including Zoho.
- Work with platforms such as SocialPilot, CoStar, and other business and listing systems.
- Provide day-to-day Executive Assistant and administrative support.
- Learn the priorities, processes, and requirements of each business.
- Coordinate multiple tasks and deadlines while ensuring accuracy and consistency.
- Serve as a reliable backup to key team members when needed.
Requirements:
- Proven experience as an Executive Assistant, Virtual Assistant, Marketing Coordinator, or similar role.
- Strong organizational and time-management skills with exceptional attention to detail.
- Experience managing CRMs; Zoho experience is preferred.
- Experience coordinating social media content, schedules, and marketing activities.
- Ability to manage multiple businesses, platforms, and priorities simultaneously.
- Comfortable learning and working with new software and platforms.
- Strong communication and follow-through skills.
- Proactive, dependable, and highly execution-focused.
- Real estate experience is an advantage but not required.
- Able to take existing materials and ensure they are properly organized, scheduled, and executed.
Ideal Candidate:
The ideal candidate is someone who is highly organized, proactive, detail-oriented, and dependable. You should be comfortable juggling multiple priorities, following through on tasks, and ensuring that nothing falls through the cracks.
This is not primarily a Social Media Manager or content creation role. We are looking for someone who can take already-created content and marketing materials and make sure they are properly organized, scheduled, posted, and managed from start to finish.
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With roots dating back to 1642, Montreal is often recognized for its French-inspired architecture and cobblestone streets lined with traditional shops and cafés. But what truly sets the city apart is how it blends its rich tradition with a modern edge, reflected in its evolving skyline and fast-growing tech industry. According to economic promotion agency Montréal International, the city ranks among the top in North America to invest in artificial intelligence, making it le spot idéal for job seekers who want the best of both worlds.
Key Facts About Montreal Tech
- Number of Tech Workers: 255,000+ (2024, Tourisme Montréal)
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- Research Centers and Universities: McGill University, Université de Montréal, Concordia University, Mila Quebec, ÉTS Montréal
