Executive Assistant : Cards and Business & Growth teams

Who we are:

Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals. Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, EdenPark and Fig.

Together, we are the leading alternative lending bank in Canada. We have the collective experience and expertise to better serve our customers and foster our partners’ growth. With a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—we offer financial solutions tailored to all Canadians, including newcomers, small-business owners, smart investors and savvy consumers.

Backed by nearly a century of lending experience through its legacy companies, Fairstone Bank and its brand family are proud to be Canada’s leading alternative lending bank. ​

About the role:

As an Executive Assistant, your role is to support Executives in all aspects of their responsibilities in a hybrid office environment providing optional flexibility. (average 3 days/week in the office). This also includes proactively leading activities such as managing calendars; organizing and scheduling meetings; coordinating travel arrangements; and, as appropriate, assisting in preparing presentations and meeting agendas. He / She must act as a liaison/key partner between executives and employees and must be proactive, autonomous and capable of preparing meeting materials with minimal supervision. The candidate must have excellent communication skills in both French and English and must be resourceful in a fast-paced environment.

The ideal candidate will be able to professionally manage the ebbs and flows of a high-energy environment, supporting the executives and their teams in achieving strategic corporate objectives. He or she will be flexible, resourceful, autonomous and positive under pressure.

Responsibilities: 

• Manage and maintain executive schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events, including scheduling meeting rooms and equipment
• Follow-up on deliverables and timelines with teams in various locations
• Monitor, respond to and distribute incoming communications, through various channels including Outlook e-mail and Microsoft Teams
• Prepare, submit and monitor travel expenses
• Create and maintain org. charts
• Receive and interact with incoming visitors; professionally representing the executive team in interactions
• Prepare and edit correspondence, presentations and other sensitive documents
• Assist with new hires, resignations and tracking vacation schedules
• Assist with special projects and assignments maintaining a high degree of confidentiality
• Coordinate deadlines and workflow management for repetitive tasks
• Able to work in a fast-paced environment
• Prepare, verify and consolidate executive presentations
• Liaise with various management and support functions
• Perform other duties as required

What we’re looking for:

• Min 3 years of relevant work experience as Executive Assistant
• Excellent communications skills in French and English (written and spoken)
• Solid knowledge of Microsoft Office Suite (Teams, Outlook, PowerPoint, Word and Excel)
• Strong organizational, strategic and management skills
• Knowledge of standard office administrative practices and procedure
• Post-secondary education
• Ideally, understanding of Financial reporting calendars and/or corporate secretary responsibilities
• Experience managing workflow through Diligence platform a plus

What you’ll love about working here:

• Award-Winning Culture: We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
• Work-Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.
• Time to Recharge: Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.
• Compensation Package: Competitive base salary plus an annual incentive bonus tied to performance.
• Comprehensive Benefits: Robust health and dental coverage through Manulife, as well as virtual healthcare through Dialogue.
• Future-Ready Savings: Group Retirement Savings Plan with up to 7% employer match.
• Exclusive Perks: Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.
• On-Site Fitness: Gym access at our London and Montreal offices.
• Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.
• Family Support: Parental leave top-up program to help you during life’s big moments.
• Community Impact: One paid volunteer day to give back to causes that matter to you.
• For more information on who we are as an employer click here.

If what you read excites you, we’d like to hear from you! Please submit your application and we’ll contact you if you become selected for first stages of the interview process.

Learn more: https://www.fairstone.ca/en/about/canadian-lender

Follow us on LinkedIn: https://www.linkedin.com/company/fairstone/mycompany/

If you have a preferred language for communication, please kindly inform us whether you prefer French or English on your application.

Fairstone is an equal opportunity employer. Accordingly, we will make reasonable accommodations to respond to the needs of people with disabilities. Individuals who view themselves as Aboriginals, members of visible minorities, and disabled are encouraged to apply in confidence.

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