Executive Admin Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

*** This is a 14 months contract opportunity***

The incumbent will be responsible for providing efficient and high-quality administrative support to the VP of Business Development and, to a lesser extent, support for any in-person meetings. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.

What will you do?

• Manages all aspects of the VP’s calendar to ensure meetings are prioritised with internal and external clients/business partners as appropriate

• Manages all travel arrangements

• Manages the administrative budget work for the VP (expense reimbursements, purchase orders)

• Monitors VP’s emails and manages those that request time for meetings.

• Proactively anticipates the needs of the VP in a dynamic and fast paced environment

• Assists in the preparation (including reviewing French version) and distribution of internal and external communications

• Assists other leaders with administrative support as needed

• May support events and perform other administrative duties as required

What do you need to succeed?

• Bilingualism (French, English, both oral and written) is required for the frequent interactions with English and French-speaking colleagues or internal partners across Canada and worldwide.

• A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders

• Excellent verbal and written communication skills, in French and English

• Excellent organizational and time management skills

• Demonstrates accuracy and thoroughness

• Proficiency in Microsoft Office Suite 

• Ability to perform with professionalism

• Strong interpersonal skills, ability to work in a team environment as well as independently

• Able to be proactive and take initiative

• Able to handle and maintain confidential company information

• Able to make professional decisions.

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

*LI-MS

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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