Contract Recruiting Coordinator

About Pantheon

Pantheon WebOps Platform powers the open web, running more than 300,000 sites in the cloud for customers including Google, Princeton, Salesloft and Doctors Without Borders. Every day, thousands of developers and marketers create, iterate, and scale WordPress and Drupal sites to reach billions of people globally. Pantheon’s multitenant, container-based platform enables organizations to manage all of their websites from a single dashboard. Organizations including Clorox and the United Nations drive results through accelerated development and real-time publishing using Pantheon’s collaborative workflows.

The Role

We are looking for a Contract Recruiting Coordinator (3–6 months, full-time) to support and streamline our end-to-end hiring process as we continue to scale our team. This role centers on interview coordination, candidate communication, and recruiting operations support. You will own interview scheduling end-to-end, ensuring a smooth and exceptional experience for every candidate we engage with at Pantheon. You will be instrumental in building a strong recruiting foundation that helps attract and retain top talent as we grow.

Are you a highly organized, proactive, and people-focused individual with a passion for creating great candidate experiences and operational excellence? If so, come join us!

📍 This is a remote position open to candidates based in Canada (British Columbia or Ontario)

What You Need to Succeed

• Schedule and coordinate interviews across multiple time zones, managing logistics for candidates and interviewers with speed and accuracy.
• Act as the main point of contact for candidates throughout the interview process, ensuring timely, thoughtful communication and an outstanding candidate experience.
• Partner closely with recruiters, interviewers, and hiring managers across the business to support all stages of the hiring process for a wide range of roles, including technical (engineering, product) and non-technical (business, go-to-market) teams.
• Maintain accurate and up-to-date candidate records and workflows in our applicant tracking system (Greenhouse).
• Collect and track interview feedback from all stakeholders, and assist with coordinating next steps, including offer scheduling and candidate communications.
• Identify opportunities to improve recruiting operations, processes, and candidate engagement as we scale.

What You Bring to the Table

• 1–3 years of experience in recruiting coordination, HR, or administrative support (preferably in a fast-paced or startup environment).
• Strong written and verbal communication skills, with the ability to communicate clearly and respectfully with candidates and internal partners with diverse backgrounds across different regions and time zones.
• Excellent organizational and time management abilities; able to juggle multiple priorities with strong attention to detail.
• Experience working with an applicant tracking system (ATS), preferably Greenhouse.
• A growth mindset and comfort adapting to changing priorities in a dynamic environment.

Hourly rate:$40-44 CAD

Pantheon is an equal-opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other classification protected by law. Pantheon complies with federal and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you need reasonable accommodation due to a disability for any part of the interview process, please contact [email protected]. Pursuant to local and federal regulations, Pantheon will consider qualified applicants with arrest and conviction records for employment.

Visa sponsorship is not available at this time. 

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