Associate Chief of Staff

About This Role

All for succeeding together.

Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Our enterprise functions don’t just support; they lead, playing a critical role in shaping the company’s path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You’ll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life.

The role we are offering you:

The Associate Chief of Staff will support the Chief of Staff in driving strategic alignment, operational efficiency, and executive coordination across the CEO’s office and Senior Leadership team. This role blends analytical rigor with execution, stakeholder engagement, and oversight of CEO-level governance, offering a unique vantage point into enterprise leadership and decision-making. Ideal for a highly organized, analytical, and proactive individual who thrives in a fast-paced executive environment and is passionate about leadership effectiveness.
 

Key responsibilities:

Strategic Planning & Execution

• Assist in the formulation and tracking of CEO and EMC annual objectives in collaboration with the Strategy team and the Business Units.

• Consolidate quarterly performance updates and year-end reports for Board review with the Strategy team.

• Monitor progress of CEO initiatives across Business Units and Functional Departments, identifying delays and supporting remedial planning.
   

Stakeholder coordination & engagement

• Liaise with internal teams and external partners to support the planning and execution of CEO engagements with employees, customers, OEMs, investors, and government officials.

• Prepare briefing materials for CEO meetings with customers, partners, and government officials, especially for trade show and industry events hand in hand with the Marketing team.
   

Executive Communications & Coordination

• Support the preparation of CEO-level governance meetings, board updates, and CEO performance dashboards.

• Prepare summaries and follow-ups from key meetings, ensuring accountability and timely execution of action items.

• Support timely and accurate internal & external communications from the CEO’s office.
   

Operational Support

• Collaborate closely with the Executive Assistant to the CEO to coordinate logistics for CEO-level governance meetings, executive level meetings, offsites and site visits, as well as external stakeholder engagements.

• Support the Chief of Staff in preparing for executive meetings, industry events and site visits, including agendas, briefing or pre-reads, and follow-ups.

• Collaborate with Strategy, HR, Finance, Legal, Investor Relations, Comms and the Global Tech team to ensure cross-functional coordination.

• Assist in managing cross-functional initiatives and special projects from planning through execution.

• Act as a thought partner and sounding board for the Chief of Staff.

Key Qualifications

• Bachelor’s degree in Business Administration, Political Science, Communications, or related field; MBA or equivalent is a plus.

• 3–5 years of experience in business analysis, operations, strategy, consulting, customer services or executive support. Experience in Aviation and or Defense & Security industries considered a plus.

• Strong analytical and problem-solving skills; proficiency in Excel, PowerPoint, and data visualization tools.

• Excellent written and verbal communication abilities.

• Highly organized, detail-oriented, and able to manage multiple priorities. Proactive, resourceful, and adaptable. Comfortable with ambiguity and eager to learn. Willing to handle both strategic and tactical tasks.

• High discretion and professionalism in handling confidential information.

• Bilingual (English/French) preferred.

CAE offers: 

• an environment where your initiatives will be recognized and valued  

• the opportunity to work on a variety of projects on a multidisciplinary team  

• attractive employee benefits

About CAE
 

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical operations support solutions. Above all else, we empower pilots, cabin crew, airlines, and defence and security forces to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firsts—the highest-fidelity flight and mission simulators as well as training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.

Read our Read our FY25 Global Annual Activity and Sustainability Report:
Sustainability Program | CAE .
 

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LinkedIn: www.linkedin.com/company/cae
Hashtags: #CAE; #CAEpilot

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Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender indentity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected]