Assistant Manager, Documentation

Fednav, headquartered in Montreal, is the largest international dry bulk shipping group in Canada engaged in worldwide ocean transportation. Fednav has five international offices established on four continents. Founded in 1944, we are a driven, innovative, and respected organization committed to our employees and customers.

 

WHO WE ARE | THE COMPANY
Fednav, headquartered in Montreal, is the largest ocean-going ship owning and chartering company in Canada engaged in ocean transportation of mainly bulk cargoes on a worldwide basis. The company has several international offices on four continents. With over 80 years of experience and expertise, we are a driven, innovative, and respected organization committed to our employees and customers.
We are currently seeking an Assistant Manager, Documentation and Agency to support our experienced documentation and vessel agency team in Montreal. In this role, you will contribute to the efficient handling of documentation processes and provide assistance to our Boarding Agents. You will also take charge of port agency activities across various regions.

Location:         Travel to Montreal, Quebec and Trois-Rivières      

Work hours:    Requires work outside of regular business hours, including weekends and holidays

WHAT YOU'LL BE DOING | THE ROLE

In this role, you are responsible to:

Documentation (60%)

• Prepare ship documentation; manifests, Bills of lading and other pertinent documents keeping the information up-to-date and ensuring proper compliance with regulations.

• Co-ordinate with the charterers and agents to ensure all the documents are prepared well in time for smooth port call turn-around

• Act in accordance with all relevant regulations and maritime laws.

• Process and document the information in our maritime documentation system.

• Assist with other documentation tasks as required and/or assist marine agency team.

Agency (40%)

• Assist other Boarding Agents with communication with the vessels to collect the information required by the different stakeholders.

• Participate in the monitoring regulatory compliance (ballast, cargo residues, Pre-arrival notifications).

• Communicate with various government authorities.

• Assist other Boarding Agents with the preparation of ship’s, customs and other pertinent documents.

• Assist other Boarding Agents attending to vessel arrival/departure (after hours while on duty).

WHAT YOU BRING | THE PERSON

The ideal candidate has:

• A minimum of 3-5 years of experience in a similar role.

• Knowledge of maritime shipping and pertinent documentations is an asset.

• Experience in a fast-paced, corporate work environment.

• Highest standard attention to detail.

• Strong organizational and interpersonal skills.

• Proficiency with MS Office Suite.

• Must have a valid driver’s license and a reliable transportation.

Only candidates currently legally eligible to work in Canada will be considered.

Honesty, integrity, commitment to professional excellence, regard for employees and 
corporate responsibility define our values.

www.fednav.com