Administrative Assistant

The incumbent supports manager and all other managers by performing various administrative support and secretarial duties. More specifically, you will be required to:

• Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail. 

• Coordinate the delivery of a variety of files to the management and coordinating committees, as well as any other committees. 

• Organize and attend a variety of meetings, such as management committee meetings. Organize and attend a variety of meetings, such as management committee meetings. Record the proceedings and minutes and perform follow-ups as necessary.

• Help plan the logistics for a variety of events, including team and committee meetings, training seminars, phone conferences, travel and PR activities. 

• Support internal and external communications initiatives for the business centre, such as employee meetings and marketing and promotional activities (e.g., donations and sponsorships). 

• Perform a variety of administrative tasks associated with internal management (e.g., sales tracking, dashboard, expense account monitoring, inventory and supply management, employee files, performance evaluations, billing, budget management). 

• Manage documents and update files for the business centre as a whole (e.g., filing, purging and archiving) according to practices and rules in effect. 

• Perform a variety of secretarial duties including writing, formatting, updating, creating, assembling and editing documents for the business centre as a whole.

• Assist the business centre manager and all other managers with research, procedural and IT tasks.

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

What you bring to the table

• Trade school diploma in a related field

• A minimum of four years of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Knowledge of French is required

• Expert proficiency of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients

• Impeccable French spelling and grammar

• Understanding of the philosophy and inner workings of a financial services cooperative 

• Knowledge of service standards

• Knowledge of the business centre budget system

#LI-Hybrid

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Unposting Date