Provide comprehensive 50/50 business and personal administrative support to the CEO. Responsibilities include scheduling, travel and appointment coordination, event support, office operations, service-provider coordination, errands, local research, bookings, deliveries, and ad hoc assignments. The role requires discretion, strong organization, independent ownership, flexibility, communication skills, and knowledge of Montreal services and resources.
We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.
Key responsibilities
Business support
Requirements:
What we offer:
Please send your CV in English.
Key responsibilities
Business support
- Provide daily administrative and operational support.
- Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
- Coordinate business travel, reservations, meetings, and appointments.
- Support scheduling and coordination of business-related events and activities.
- Assist with office operations and coordinate external service providers when required.
- Provide day-to-day personal administrative support.
- Handle personal errands, bookings, reservations, and local arrangements.
- Coordinate personal appointments and activities.
- Research and arrange local services, purchases, deliveries, and other personal requests.
- Assist with transportation and local tasks when required.
- Handle various ad hoc personal assignments with flexibility and discretion.
Requirements:
- 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities simultaneously.
- Ability to work independently and take full ownership of assigned tasks.
- High level of discretion and confidentiality.
- Flexible and comfortable with a wide variety of tasks - from business coordination to personal administrative matters.
- Strong communication and problem-solving skills.
- Valid driver’s license.
- Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
- Professional, proactive, hands-on, and solution-oriented mindset.
What we offer:
- People-management approach and a supportive working environment.
- Direct collaboration with the CEO and C-level team.
- Hybrid / office-based work environment.
- Paid time off.
- A dynamic role with a high level of trust, autonomy, and responsibility.
- The opportunity to work closely with senior leadership and become a key person the CEO can rely on.
Please send your CV in English.
Similar Jobs
Fintech • Payments • Financial Services
Provides administrative and secretarial support to a vice president and unit members. Responsibilities include managing schedules and communications, preparing documents and decision-making materials, coordinating meetings, drafting minutes, tracking sales and inventory, preparing dashboards and expense reports, and supporting budget preparation and variance analysis.
Insurance • Financial Services
Provides administrative support, including correspondence transcription, data entry, report preparation, budget assistance, call handling, visitor reception, meeting coordination, expense processing, calendar and records management, event logistics, mail distribution, absence tracking, office supply inventory, and document filing.
Top Skills:
Computer SystemsMS Office
Fintech • Payments • Financial Services
Provide administrative and client support to Investment Advisors serving high-net-worth clients. Maintain compliant client files, respond to inquiries, assist with investment plans and proposals, support marketing and business development, and help direct assets to suitable financial products. Build client relationships through personalized service, community outreach, and strong organization. Fluency in French and English is required.
What you need to know about the Montreal Tech Scene
With roots dating back to 1642, Montreal is often recognized for its French-inspired architecture and cobblestone streets lined with traditional shops and cafés. But what truly sets the city apart is how it blends its rich tradition with a modern edge, reflected in its evolving skyline and fast-growing tech industry. According to economic promotion agency Montréal International, the city ranks among the top in North America to invest in artificial intelligence, making it le spot idéal for job seekers who want the best of both worlds.
Key Facts About Montreal Tech
- Number of Tech Workers: 255,000+ (2024, Tourisme Montréal)
- Major Tech Employers: SAP, Google, Microsoft, Cisco
- Key Industries: Artificial intelligence, machine learning, cybersecurity, cloud computing, web development
- Funding Landscape: $1.47 billion in venture capital funding in 2024 (BetaKit)
- Notable Investors: CIBC Innovation Banking, BDC Capital, Investissement Québec, Fonds de solidarité FTQ
- Research Centers and Universities: McGill University, Université de Montréal, Concordia University, Mila Quebec, ÉTS Montréal
