Administrative Assistant

Build the future with us

Are you driven by administrative support, organization, and collaboration and eager to contribute to the purpose of a company that aims to help its clients to feel confident and secure about their future? As an Administrative Assistant, you will play a key role in ensuring the smooth operation of the Information Technology sector by supporting the Senior Vice-President, IT Infrastructure and Operations, and the management team.

This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What you will accomplish with us

As an Administrative Assistant, you will be at the heart of our mission. Here are the main responsibilities:

• Managing various administrative support requests from employees within the sector;
• Drafting, reviewing, and proofreading documents and PowerPoint presentations;
• Preparing and producing various statistical and accounting reports;
• Managing calendars, phone calls, and group activity schedules;
• Planning and organizing internal and external meetings for the sector;
• Coordinating business travel arrangements and reservations;
• Managing expense reports, financial accruals, and invoice payments;
• Producing budget tracking reports;
• Managing office supply procurement;
• Verifying consultant timesheets;
• Collaborating closely with other administrative assistants and managers within the sector.

What could accelerate your success in this position

We are looking for a person who:

• Has a minimum of 5 years of experience in an administrative role;
• Holds a Diploma of Vocational Studies (DVS) in Secretarial Studies or an equivalent qualification;
• Has advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneNote);
• Is recognized for their attention to detail;
• Stands out for their organizational skills;
• Demonstrates a high level of efficiency;
• Excels at problem-solving and delivering exceptional customer service;
• Is highly comfortable working with computer systems and numbers;
• Demonstrates sound judgment, proactivity, and a collaborative approach;
• Has an intermediate level of English, as this person will be required to review documents and read and write emails in English with unilingual English-speaking partners on a daily basis;
• Knowledge of Planview is considered (asset).

Why you will enjoy working with us

• A work environment where learning and development merge with a collective quest for excellence;
• A healthy, safe, fair and inclusive environment where potential can be expressed and developed freely;
• The possibility of working in a hybrid work environment, supported by flexibility and access to inspiring and innovative workspaces;
• Competitive employee benefits: Flexible group insurance, competitive retirement plan, share purchase plan, vacation and wellness and personal development days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

Apply now and get ahead in your career, where your talent truly matters!

Are you hesitating to apply?

At iA, we believe in potential and value diversity of experience. If this role inspires you, dare to apply – your place may be with us and we want to get to know you!

iA Financial Group

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.