Administrative Assistant, Global Investment Office

At Fiera Capital

We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:

• Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.
• Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career.
• Your Rewards & Recognition: We deeply value our people and their contributions and that’s reflected in our competitive compensation and benefits packages and our collaborative culture.
• Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees’ wellbeing.

What we are looking for:
We are looking for a key resource in achieving the objectives of our Global Investment Office (GIO) leadership team. The successful candidate will have administrative management, business support, and general communications responsibilities, as well as overseeing the day‑to‑day administrative activities of the GIO. This key position requires a proactive, multi‑tasking individual with a strong sense of responsibility and initiative. Bound by absolute confidentiality, this trustworthy person will need to understand business needs quickly and adapt to various contexts involving diverse stakeholders across investment platforms and corporate functions. If you are ambitious and want to work with leaders renowned for their impact and collaboration, this position is ideal for you!

Your responsibilities:

• Provide high‑quality administrative and operational support to the three GIO leaders;

• Provide comprehensive executive support by managing calendars and schedules, coordinating travel and expenses, and organizing all activities required to support ongoing priorities;

• Review and approve invoices, monitor departmental expenses; support budget tracking for GIO operations;

• Compile and contribute to committee support materials (memos, presentations, simple Excel) and ensure version control and timely distribution;

• Help organize executive meetings, and leadership offsites/summits led by GIO leaders, including planning and overseeing logistics for meetings and events;

• Leverage collaboration tools (Teams, SharePoint, shared drives) to collect and manage inputs, ensuring efficient preparation and timely delivery of GIO materials and presentations;

• Organize data, generate reports, and assist in the creation of dashboards.

Must have requirements to be successful in this role:

• Post‑secondary education in administrative studies, office management or any other relevant field;

• Prior experience in a similar executive assistant position supporting senior leaders;

• Highly tech savvy, with strong command of Microsoft Office, and a proven ability to use Teams, SharePoint and shared drives to optimize processes and enhance team efficiency;

• Excellent organizational skills; exceptional time‑management and a sustained ability to prioritize work and make informed decisions;

• Value team collaboration and demonstrate a strong sense of tact and diplomacy;

• High autonomy, initiative, versatility, and a strong sense of responsibility and pride in a job well done;

• Excellent ability to understand issues, problem‑solve and be highly adaptable in a fast‑paced, multi‑tasking environment;

• Bilingual in English and French, written and spoken.

Additional Information:

• Fiera Capital adheres to a hybrid working environment with 4 days in-office per week.

#LI-Hybrid

For all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world. 

Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.

All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant’s accessibility needs due to disability.

Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.

Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.

We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.