Accounts Receivable Representative

Your Opportunity

Stantec is looking for a detail-oriented and proactive Accounts Receivable Representative to join our team working in collaboration with our entire accounting team. The Accounts Receivable Representative reports directly to the Accounts Receivable Representative Team Lead (ARRL) and plays a crucial role in managing accounts receivable activities. This position involves collaborating with internal and external clients to collect outstanding payments and address billing inquiries.

Your Key Responsibilities

• Perform collections on defaulted accounts according to corporate policies.
• Coordinate payment arrangements with debtors based on the corporate collections policy.
• Prepare and manage account correspondence (overdue, final, ad hoc notices).
• Respond to client inquiries regarding invoices while applying a tactful, customer-focused approach to collections.
• Resolve cash application issues by working with other Financial Services staff.
• Work with Stantec’s Project Managers and Project Accountants to address issues promptly.
• Partner with Financial Managers and Operations to strategize specific collection issues.
• Develop well-defined plans to resolve collection issues promptly.
• Verify initial client setup information or changes to ensure accurate billing details and prevent duplicate entries.
• Implement appropriate collection strategies in collaboration with other stakeholders.
• Identify process improvement opportunities and escalate them to the ARRL.
• Assist with audit client invoicing confirmations.
• Ensure all assigned functions comply with approved policies, key controls, and standard practices.
• Perform other related duties as assigned.

Capabilities and Credentials

• Previous knowledge of AR practices gained through experience and/or education.
• Moderate to Advanced expertise in Microsoft Office programs (Word, Excel, Outlook, PowerPoint) and Adobe/Reader/Writer.
• Excellent problem-solving abilities.
• Effective customer service and communication skills (both written and oral).
• Strong attention to detail and organizational skills.
• Ability to build and foster positive working relationships.
• Adaptability and openness to change.
• Independent work capability with a proactive approach.
• Skill in identifying potential financial implications and mitigating risks.
• Oracle experience is considered an asset.
• Bilingual (English/French preferred)

Education and Experience

• High School Diploma with 2-3 years of Financial Customer Service experience or an equivalent combination of post-secondary education and experience.
• Architecture and Engineering industry experience in a professional services environment is preferred.
• In this role, effective communication, the ability to work under pressure, and strong time management skills are essential.

Typical office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.